Executive Assistant in Real Estate

We are looking for a dedicated and detail-oriented Executive Assistant to support a small team of senior brokers in a fast-paced and highly competitive real estate industry. The ideal candidate is a strong communicator, highly organized, tech-savvy, and capable of multitasking. You will be primarily responsible for managing administrative tasks related to property listings, marketing efforts, and broker support.

💼 Duties and Responsibilities:

🔹 Administrative and Data Entry Tasks:

• Maintain and update the masterlist of property listings to ensure accuracy and accessibility.
• Verify the completeness of listing documents and associated data.
• Organize and file all listing folders and documents efficiently.
• Create documentation for new listings submitted by brokers.

🔹 Marketing and Social Media Support:

• Develop marketing materials and post property listings on platforms such as REMAX.PH, Lamudi, OLX, etc.
• Assist in executing marketing strategies to promote active listings.
• Respond to listing inquiries via email, text, or call, and relay information to brokers.
• Track and document inquiry progression from initial contact to deal closing.

🔹 Research and Documentation:

• Collect and consolidate listing information from other brokerages, developers, and banks.
• Create contact lists of industry professionals (brokers, designers, salespersons) for marketing and affiliate purposes.
• Send weekly email campaigns and manage relevant mailing lists.

🔹 Communication and Broker Coordination:

• Communicate proactively with brokers regarding listings and client inquiries.
• Monitor and report on listing status and masterlist updates.
• Request help and feedback when needed, showing a willingness to grow and learn.

✅ Qualifications:

• Proven experience in an administrative or executive assistant role (real estate experience is a plus).
• Excellent communication and organizational skills.
• Proficiency in Google Workspace and Microsoft Office.
• Comfortable with social media and online listing platforms.
• Strong attention to detail and ability to work independently.
• Must be willing to work full-time onsite in Makati.