Executive Assistant (PH)

Position Title: Executive Assistant (PH)

Salary: 40,000 - 60,000 PHP a month

Reports To: Partner, Partner Advisor

Primary Relationships: Partner Team
Date: June 2024

Schedule: 5:00 PM - 2:00 AM PHT

Summary:

As the Executive Assistant, you'll play a vital role in supporting our CEO and leadership team. You'll manage schedules, coordinate meetings and travel, and act as a liaison between the CEO and stakeholders. We're looking for someone with exceptional organizational skills, a background in supporting C-level executives, and the ability to thrive in a fast-paced startup environment.

Responsibilities:

Comprehensive Administrative Support:

Offer comprehensive administrative support to executives, including managing schedules, coordinating meetings, and handling travel arrangements efficiently. Ensure executives can focus on priority tasks by proactively managing their calendars and resolving scheduling conflicts.

Confidential Information Handling:

Handle confidential information with discretion and professionalism, managing sensitive documents, correspondence, and communications. Safeguard the privacy and integrity of sensitive data to maintain trust and confidentiality.

Material Preparation:

Assist in preparing materials for meetings, presentations, and events. Conduct research, compile data, and ensure accuracy and relevance in all materials presented. Help executives deliver compelling and informative presentations by providing well-prepared materials.

Liaison Duties:

Serve as a key point of contact between executives and internal/external stakeholders. Facilitate communication, manage correspondence, and ensure messages are relayed accurately and in a timely manner. Build strong relationships with stakeholders to enhance collaboration and communication effectiveness.

Event and Meeting Organization:

Organize and coordinate events, conferences, and meetings related to the blockchain industry. Manage logistics, coordinate attendees, and ensure events run smoothly to maximize efficiency and effectiveness.

Documentation Maintenance:

Maintain organized filing systems and ensure accurate documentation of important files and records. Update databases, manage digital and physical records, and ensure information is easily accessible for future reference.

Qualifications:

• Demonstrated experience as an executive assistant or in a similar role

• Preferred, but not required: Experience with tech startups or the blockchain industry

• Ability to handle complex administrative tasks and support senior executives effectively

• Excellent communication and interpersonal skills

• Confidently interact with executives, team members, and external partners

• Ensure clear and effective communication for collaboration and achieving goals

• Strong organizational and time management skills

• Effectively manage multiple priorities, deadlines, and tasks in a fast-paced environment

• Prioritize tasks efficiently to meet objectives and deadlines consistently

• Proficiency in MS Office Suite and Google Workspace

• Maintain a high level of professionalism and discretion with confidential information

• Ensure sensitive data is protected and handled appropriately to maintain trust

• Strong attention to detail and accuracy in tasks and communications

• Ensure documents are error-free and information is conveyed effectively

• Ability to work independently with minimal supervision

• Collaborate effectively with colleagues to achieve common goals

• Foster a collaborative and supportive work environment

• Adaptability to meet changing priorities and deadlines within a dynamic environment

• Embrace change positively and seek opportunities for growth and development

• Bachelor's degree in Business Administration, Management, or a related field preferred

• Helps enhance support to executives and contribute to organizational success