Executive Assistant/Manila, Philippines

• Day Shift: 9:00 AM – 6:00 PM (Singapore Time)
• Night Shift: 9:00 PM – 6:00 AM (Toronto / Canada Time) - Employees assigned to the Night Shift will receive a 10% salary premium

What You Will Be Doing

• Act as a trusted extension of senior leadership, providing informed, proactive online support aligned with business priorities
• Anticipate needs, identify risks, and recommend solutions to enhance executive effectiveness

• Own complex executive calendars across time zones, strategically prioritizing meetings and commitments
• Manage executive inboxes and correspondence, responding or drafting communications on behalf of leadership

• Plan and manage detailed domestic and international travel, ensuring efficiency, contingency planning, and executive readiness

• Prepare high-level briefing materials, agendas, and presentations
• Coordinate executive meetings, record key decisions, and drive follow-up on action items
• Support leadership meetings, board-related activities, and confidential discussions

• Handle highly sensitive information with absolute discretion, professionalism, and integrity
• Exercise sound judgment in decision-making, access control, and prioritization

• Oversee daily office operations, supplies, and equipment
• Liaise with vendors, service providers, and building management
• Foster strong working relationships across global teams

• Assist with budget preparation, expense tracking, and reporting
• Support invoice processing, receipts, and reimbursements
• Gather and analyze data to support executive decision-making
• Assist with fundraising reports and ad hoc executive requests

What You Bring Along

• University degree in Business Administration or a related field preferred
• Minimum 5 years of experience in executive or senior administrative support
• Experience in architecture, design, or professional services environments is an asset
• Professional proficiency in spoken and written English
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Strong understanding of office operations and procurement
• Ability to handle confidential information with professionalism and sound judgment
• Ability to travel to Singapore on company expense
• Self-motivated, detail-oriented, and adaptable to changing business needs
• High level of discretion and integrity
• Strong proactive mindset with the ability to anticipate needs
• Exceptional organizational and time-management skills
• Ability to manage competing priorities in a fast-paced environment
• Strategic thinking and business awareness to provide senior-level support
• Excellent written and verbal communication skills

Work Environment

• Collaborative and supportive global team culture
• Exposure to international leadership and projects
• Opportunities for career growth and professional development

How to Apply

• We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
• Applicants must be eligible to work in the Philippines.
• Please submit your resume highlighting your qualifications, skills, and experience.