LOOKING FOR FILIPINOS OR PHILIPPINES-BASED CANDIDATES
Position : Executive Assistant/ Travel & Trade Show Administrator
Work Hours : M-F 10:00 AM to 6:00 PM Pacific time
Pay Range : $1000 - $1200 per month
Key responsibilities supporting the VP:
- Email and calendar/meeting management.
- Organize weekly calendar for the VP.
- Attend meetings on Zoom and take minutes of the meeting.
- Database update and management
Key responsibilities as Travel and Trade Show Administrator:
- Negotiate and book yearly trade shows for the company.
- Notate differences in year over year cost and expenditures.
- Keep yearly calendar of booking deadlines so the company doesn't receive late fees.
- Organize travel for employees during trade shows (flight and hotel bookings)
- Maintain company travel bookings spreadsheet.
- Book food concessionaire for the onsite shows
- Purchase of supplies during show run such snacks, coffee, soda, office supplies etc.
- Organize and book company events at show such as dinner, seminars, yearly company outing.
- Manage database of team members loyalty numbers
Requirements
- At least 1-3 years of proven experience as an EA with experience handling travel and trade show
- Familiarity with flight and hotel bookings in the US
- Prior trade show or travel administration is highly preferred.
- Has excellent organization skills and attention to detail
- Reliable, self-motivated, and meets deadlines.
- Good communication skills and can converse properly with no language barrier.
Tools Familiarity:
- Monday
- Proficient with MS Office particularly Excel