Executive Support Specialist

Run the day, shape the pace—support leadership the smart way as an Executive Assistant at Smartsourcing, a 4-Time Best Company to Work For!

Join us at Smartsourcing as a full-time, on-site Executive Assistant! You’ll be the go-to for all things coordination, scheduling, and communication—because great leadership starts with great support.

Where? 📍JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role

As an Executive Assistant, you’ll play a key role in keeping leadership organized and operations flowing. From managing calendars and coordinating travel to handling communications and supporting internal projects, you’ll be the go-to for high-level admin support. If you’re detail-oriented, proactive, and thrive in a fast-paced, collaborative environment—this role is for you.

What You'll Be Doing

Calendar, Meeting & Travel Coordination 

• Manage executive calendars, ensuring meetings are scheduled, prioritized, and free of conflicts. 

• Coordinate internal and external meetings, including booking rooms, sending invites, and preparing agendas. 

• Arrange local and international travel logistics including flights, accommodations, and transport. 

• Screen and manage incoming communication with a high level of confidentiality. 

Communication & Correspondence Support 

• Serve as a communication gatekeeper, screening inquiries and managing follow-ups. 

• Draft, review, and proofread communications, emails, and basic reports. 

• Create compelling and on-brand content across digital platforms, aligning with campaign goals and audience engagement strategies. 

• Ensure professional tone and accuracy in all outgoing correspondence. 

Administrative and Office Support 

• Process expense reports, purchase orders, and office requisitions. 

• Maintain records, filing systems, and internal documentation. 

• Provide administrative assistance for department projects or recurring tasks. 

Team Collaboration and Continuous Improvement 

• Collaborate with other EAs and admins to ensure smooth cross-team coordination. 

• Help organize internal events such as team meetings, client sessions, and staff engagement activities. 

• Coordinate catering, materials, and attendee lists. 

📅 Work Schedule: 9 PM to 6 AM

What We're Looking For

Education: 

• A Bachelor's Degree OR the equivalent combination of education and relevant experience. 

Experience: 

• Minimum of 1 year of experience supporting senior executives or C-level leaders. 

• Calendar and meeting management using tools such as Outlook or Google Calendar. 

• Travel planning and logistics coordination, including flights, hotels, and transport. 

• Expense reporting and use of platforms like Concur or SAP. 

• Preparing professional business communication and documentation. 

Step Into the Smartsourcing Experience 😄 

Smartsourcing was created with one mission: to change lives. We’re here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we’ve been recognized as one of HR Asia’s Best Companies to Work For. This award isn’t just a title—it’s a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You’ll Love Working Here 

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That’s why we’re all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here’s just a glimpse of what we offer: 

• 😊 Fixed weekends off 

• 🎄 5-day Christmas Leave 

• 👩‍⚕️ HMO coverage for you and your dependent/s from Day 1 of employment 

• ⛑️ Group life insurance from Day 1 of employment 

• 😋 Free lunch + soft breakfast every day 

• ☕ Free coffee every day (latte, americano, or cappuccino) made by our in-house barista 

• 💰🥤 For the night shifters, additional NIGHT DIFF 

• ⛹️ Sports wellness clubs including hiking and free-diving 

• 🏋️ Subsidised gym membership at Anytime Fitness 

• 🤝 Engagement bonuses 

• 🏆 Over-the-top monthly, quarterly, and annual performance bonuses 

• 🙌 Exclusive discounts in selected restaurants and merchants 

• 🥳 Themed BFFs, monthly knockoffs, summer parties 

• 🧘🏼‍♂️ Community give-back programs and personal development workshops 

• And so much more!

We're not just another outsourcing company. We’re building something that actually matters here – a place where good work meets good culture. 

Keep leadership focused and forward—power big decisions from behind the scenes at Smartsourcing.