Executive VA

Position Title: Executive Virtual Assistant 

Location: Remote

Type of Employment: Full-time

Salary Range: TBA

Job Summary:

We are seeking an exceptional Executive Assistant to support a fast-paced entrepreneur, coach, speaker, and events business operating within the personal development, leadership, manifestation, and transformation space. This is a high-level support role designed for someone who thrives in dynamic environments, values structure and systems, and can confidently manage multiple moving parts with professionalism, efficiency, and precision.

You will play a key role in ensuring smooth operational flow across calendars, client communication, events, travel, systems, launches, and backend business management. The ideal candidate is proactive, tech-savvy, highly organised, calm under pressure, and passionate about personal growth and continuous self-development. You must be able to seamlessly shift between recurring tasks and fast-moving priorities while maintaining exceptional execution standards.

Key Responsibilities:

Executive & Administrative Support

• Manage calendars, scheduling, appointments, and rescheduling
• Coordinate meetings, Zoom calls, workshops, and speaking engagements
• Organise domestic and international travel arrangements and itineraries
• Manage inboxes, communications, and operational priorities
• Maintain accurate records, systems, and documentation
• Support daily business operations and workflow management
• Anticipate needs and proactively resolve issues

Client Communication & Coordination

• Liaise professionally with clients regarding scheduling and appointments
• Support onboarding and client communication processes
• Ensure a premium client experience with timely and professional communication
• Maintain confidentiality and high attention to detail in all interactions

Systems & Technology Management

• Build and manage workflows inside Go High Level (GHL)
• Create landing pages, automations, funnels, forms, and campaigns
• Manage CRM systems and client databases
• Use ClickUp (or similar tools) for task and project management
• Support continuous system optimisation and process improvement

Event & Retreat Coordination

• Coordinate retreats, workshops, masterminds, online events, and luxury experiences
• Manage event logistics, schedules, timelines, and communications
• Support both online and in-person event execution
• Assist with attendee coordination, planning, and preparation
• Opportunity to attend and support international retreats and events

Requirements & Qualifications:

• Experience: Minimum 2+ years experience as an Executive Assistant supporting a coach, entrepreneur, speaker, or high-performance business
• Experience working in fast-paced environments with shifting priorities
• Proven experience coordinating events, retreats, workshops, or masterminds
• Strong ability to manage multiple projects and deadlines simultaneously

Technical Skills

• Highly proficient in Go High Level (GHL)
• Ability to independently build workflows, automations, funnels, and landing pages
• Experience with ClickUp or similar project management tools
• Strong proficiency in Google Workspace, Zoom, Canva, Slack, and digital business systems
• Fast learner with strong technical adaptability

Personal Attributes

• Exceptional organisation and time management skills
• Proactive, solution-oriented mindset
• Strong communication and interpersonal skills
• Calm and composed under pressure
• High attention to detail and execution quality
• Reliable, trustworthy, and accountable
• Self-motivated with ability to work independently
• Positive, get it done attitude
• Flexible and adaptable to changing priorities
• Passion for personal development, mindset, and leadership

Bonus Skills:

• Experience in coaching, personal development, or transformation industries
• Social media or content coordination experience
• Canva or basic design skills
• Copywriting or marketing experience
• Experience supporting online launches or digital programs

• Applicants must submit a DISC Profile as part of the application process
• Must be willing to support retreats and live event coordination
• Opportunity to attend and assist at international retreats and events throughout the year

Benefits:

• Permanent Work from home
• Great team of smart people, in a friendly and open culture
• Real responsibilities and challenges in a fast-evolving company
• 7-14 days annual leave credits

Submission Instructions:

• You can directly send your application in: https://www.careers-page.com/ironbrij-2#openings
• Attach your resume in PDF Format and make sure to include your tools & software proficiency.