Facilities Officer

Overview of the Role

The Facilities Officer is responsible for ensuring the effective management, maintenance, and safety of an organization’s buildings, infrastructure, and related services. This role involves coordinating repairs, managing service contracts, ensuring compliance with health and safety regulations, and supporting the day-to-day operations of the facility. The Facilities Officer also assists the Facilities Site Lead in managing the needs of internal and external customers and stakeholders, while maintaining positive feedback and delivering an excellent customer experience for all occupants within the managed facilities.

Responsibilities:

• Oversee the maintenance and repair of buildings, equipment, and systems. 

• Manage service contracts (e.g., cleaning, security, HVAC, pest control).

• Conduct regular inspections to ensure facilities are safe and operational. 

• Coordinate office moves, renovations, and space planning. 

• Monitor and manage facility budgets and expenditures. 

• Ensure compliance with health, safety, and environmental regulations. 

• Maintain records of maintenance, inspections, and compliance certifications. 

• Conducts monitoring and maintenance of non-IT assets 

• Respond to facility-related emergencies and resolve issues promptly. 

• Liaise with vendors, contractors, and internal departments. 

• Office-based with regular site inspections. 

• May require occasional evening or weekend work for emergencies or projects. 

• Proposes facilities upgrades and process improvements to the management 

• Degree in Administration or Engineering or Facilities Management, Building Services, or related field. 

• At least 2-3 proven experience in facilities or building management. 

• Strong knowledge of building systems (electrical, mechanical, HVAC). 

• Pollution control officer certification or Safety Officer is an advantage 

• Familiarity with workplace safety regulations and compliance standards. 

• Excellent organizational and problem-solving skills. 

• Good communication and negotiation abilities. 

• Proficiency in facilities management software is a plus. 

• 500K per incident HMO coverage + Dental & Optical benefits ​
• 2-week paid Christmas vacation​
• Electricity & Data subsidies​
• 25K Educational Assistance ​
• Training and equipment will be provided​
• Fixed Schedule of Mon-Fri from 7 AM to 4 PM​