Facilities Operations Officer

Want to help make a difference?

CIIT seeks to revolutionize Philippine education by putting industry-based + student-centered learning + affordable in the same sentence. We are looking for awesome people with a passion for sharing knowledge and empowering others to turn their own passions into a career. It also means working with others who have similar goals, a team with a shared desire to innovate in the education space, and non-traditional management that is committed to pushing boundaries in order to close the skill gap between education and industry.

Help us in building the future of Philippine Education!

Instructions for Applying:

1. Prepare your resume in .doc or .pdf format


2. Click on the "Apply for this Job" button


3. Fill up the form with relevant personal details


4. Upload your resume/curriculum vitae and cover letter in the corresponding field


5. Answer the qualifying questions completely
   


6. Hit the "Submit Application" button

Note: Incomplete requirements will not be processed. Once every task has been completed, please wait for approximately 2-3 working days to receive an update on your application. Additionally, please note that we value authenticity and personal insight in all candidate responses. As such, we kindly request that you do not use AI-generated content (e.g., ChatGPT or similar tools) when completing this questionnaire or any part of the application process.

Job Summary:

Oversee the administrative and operational coordination of CIIT's new campus/building facilities (Glitch Tower), with primary responsibility on internal coordination between departments, operations, parking management (including elevated and valet systems), space utilization, and other support.

Qualifications:

• Bachelor’s degree in Business Administration, Office Administration, or related feld


• Minimum 3-5 years in administrative or officer support role
  


• Operations coordination and scheduling


• Adept in MS Office (Excel, Word, Outlook)
  


• Basic procurement and budget tracking


• Compliance tracking and reporting
  


• Strong coordination and communication skills


• High level of accountability and integrity


• Administrative and Records Management Training (required)


• Basic Facilities or Operations Management Training (preferred only)


• Gained a Safety Officer 2 certification (preferred only)

Responsibilities:

• Monitor FMS requests, parking logs, and operational concerns


• Coordination with housekeeping, parking, and daily operations


• Coordination with departments for upcoming activities/events


• Address operational issues and escalations


• Validate documentation (permits, contracts, records)


• Submit operations and facilities reports


• Evaluate housekeeping and parking performance


• Review space utilization efficiency and optimization


• Evaluate operational issues and improvement areas, as well as recommend improvements in space utilization and operations


• Scheduling of rooms, facilities, and other shared spaces


• Coordination with vendors and service providers


• Assist in procurement coordination and documentation


• Ensure CIIT employees' adherence to facilities policies and procedures


• Supports implementation of operational and administrative standards