Finance and Admin Manager - #35096

This role is a great opportunity for a finance professional who is looking to expand beyond traditional accounting functions and take on a strategic leadership position within a stable multinational organization. The Finance and Admin Manager will play a key role in overseeing finance operations, HR, administration, and logistics while working closely with both local stakeholders and regional headquarters. The company offers a collaborative and people-oriented culture, strong leadership exposure, and the chance to contribute to a growing organization in the animal health and veterinary pharmaceutical industry.

Company Profile

Our client is a multinational company in the animal health and veterinary pharmaceutical industry focused on preventive healthcare solutions for livestock, including vaccines, biologics, nutritional products, and diagnostic services. With decades of global experience and a strong international presence, it operates nationwide in the Philippines through a hybrid sales model serving large-scale integrators, distributors, institutional accounts, and farm customers. The organization is known for its stable workforce, collaborative and inclusive culture, open communication, and a flat structure that encourages direct engagement with leadership and long employee tenure

Duties and Responsibilities:

Finance

• Prepare and follow up the allocated budgets.
• Coordinate monthly accounting closing (regardless of if done internally or by third party) according to HQ schedule.
• Prepare monthly reports for the Headquarters (HQ), according to the rules in place.
• Analyse on a monthly basis the evolution of the Financial Statements (P & L, Balance Sheet) and ratios and translate qualitative comments to HQ based on your analysis. Propose corrective actions.
• Fix customer credit limit and prepare Aging analysis to manage customer’s open risk, in close cooperation with the Business manager.
• Support Business Area in pursuing customers’ collection.
• Manage subsidiary’s treasury based on the financial planning and the guidelines established by HQ.
• Manage Banking relations and negotiation according to Group Financial policies and in coordination with HQ Finance department.
• Assist the local accountancy/tax consultants in controlling the compliance with local accounting and tax rules, as well as your alignment with Group financial policies.
• Link actions and communication between HQ and local accountancy/tax consultants.
• Lead the accounts audits and supervise the preparation of annual financial statements.
• Oversee daily, monthly, and quarterly financial reviews and report

Administration

• Manage subsidiary’s local insurances not integrated into a Group general agreement (cars, health, life insurance...).
• Coordinate with HQ Finance department those local insurances integrated into a Group general agreement (public liability, property loss, transportation).
• Manage the company’s fleet of vehicles according to the Group policy and in coordination with HQ Finance and HR departments.
• Propose suppliers & gather budgets. Control the incoming supplier invoices, obtain approvals and manage all settlements to suppliers.
• Control the business expenses according to the Group policy.
• Manage the telephone reception service.
• Be the contact person for IT department.
• Coordinate with various departments and stakeholders

HR

• Manage Personnel Administration issues (hiring/termination, payroll for entire staff, etc.) in collaboration with local external agencies.
• Report to HQ all the requested HR information (employee’s costs, variables, holidays etc.).
• Update all the relevant information regarding employees in SAP or sending it to HR department.
• Lead, develop and motivate all personnel of your area, promoting a teamwork environment.
• Detect personnel needs and participate in interviews, training and integration processes for all team members.
• Benefits proposal.
• Be up to date about local legal information in the HR field.
• Manage prevention of workplace risks.
• Handle labor compliance and contract preparations
• ·Serve as approachable leader for team members to discuss issues
• Maintain positive working environment and company culture
• Manage a team of approximately 16 people

Logistics

• Lead inventory and orders management.
• Oversee logistics coordination

Qualifications:

• Bachelor’s degree in business, Finance, Economics, Accounting, or any related field
• CPA license is an advantage
• At least 2–3 years of experience in a similar Finance and Administration management role
• Strong background in finance operations, including audit, tax compliance, budgeting, and financial reporting
• Experience in people management and team leadership
• Familiarity with SAP system is an advantage
• Basic knowledge of logistics and operational processes
• Experience in operational management is preferred
• Strong analytical, decision-making, and problem-solving skills

Skills and Competencies

• Proficient in computer applications including accounting systems, spreadsheets, and word processing programs
• General understanding of accounting and financial principles
• Strong written and verbal communication skills with excellent interpersonal abilities
• Professional telephone etiquette and stakeholder management skills
• Positive mindset with a proactive and self-motivated approach
• Team player with the ability to collaborate effectively across departments
• Flexible, adaptable, and capable of working in a fast-paced environment
• Ability to work under pressure, multitask, and manage competing priorities
• Results-oriented with strong organizational and problem-solving skills

Job Type: Full on-site

Employment Type: Full-time

Schedule: Monday – Friday 8:00 AM – 5:00 PM (flexible for Spain time zone meetings)

Location: Muntinlupa

Industry: Animal Health and Veterinary Pharmaceutical Industry