General Admin and Finance Assistant

Salary: $1,300 - $1,600

WorkingSchedule: 8:00 am 5:00 pm Pacific Standard Time

Position Overview

We are seeking a detail-oriented and organized General Admin & Finance Assistant to support our clients growing multi-division operations. This role combines financial administration with general business support, requiring someone who thrives in a fast-paced, multi-faceted business environment spanning hospitality, fitness, and real estate sectors.

Financial Administration (70%)

• Maintain accurate financial records across all our business divisions using QuickBooks Online

• Process accounts payable and receivable for restaurant, fitness, and real estate operations

• Reconcile bank statements and credit card transactions

• Assist with monthly financial reporting and budget tracking

• Manage expense reporting and reimbursements

• Assist with payroll processing coordination

• Assist in monitoring cash flow and financial analysis

General Administration (30%)

• Provide administrative support to business manager

• Handle correspondence and communications across multiple business units

• Support new location openings and business development activities

Required Qualifications

• Minimum1 year of experience with QuickBooks Online

• 2+ years of experience in bookkeeping, accounting, or finance administration

• Proficiency in GSuite and Microsoft

• Excellent organizational skills and attention to detail

• Strong written and verbal communication skills

• Ability to handle confidential information with discretion

Preferred Qualifications

• Degree in Accounting, Business Administration, or related field

• Knowledge of franchise business models and royalty structures

• Experience with franchise operations is a plus

• Background in hospitality, restaurant, fitness, or real estate industries preferred

• Experience with expense management systems

Skills & Competencies

• Technical Skills: QuickBooks mastery, advanced Excel skills, database management

• Communication: Professional correspondence, cross-departmental collaboration

• Organization: Multi-task management, deadline adherence, process improvement

• Adaptability: Comfort working across diverse business sectors and operational models