Global Expense and Procurement Specialist

🌍 Global Expense & Procurement Specialist — Philippines | Pax8

Join Pax8 in the Philippines as a Global Expense & Procurement Specialist, supporting a fast-growing global technology marketplace with impact across regions.

This role sits at the heart of Pax8’s global operations, shaping how our people experience Travel, Expense, and Procurement every day. You’ll be a key part of a newly formed global team bringing clarity, consistency, and speed to critical processes—while growing alongside Pax8’s evolving, AI-enabled ways of working.

At Pax8, culture isn’t a buzzword—it’s how we work. We believe in trust, accountability, and learning fast together. You’ll join a global community that values curiosity, collaboration, and doing the right thing for our people and partners, all while building the managed intelligence marketplace.

What You’ll Do

🧾 Review and validate employee expense submissions, ensuring alignment with global Travel & Expense policies
🔍 Audit receipts, expense categories, and supporting documentation with precision and consistency
💬 Communicate policy decisions clearly and professionally, including handling rejections with empathy
⏱ Deliver timely reviews in line with strict SLAs to support fast and accurate reimbursements
🛒 Triage and review purchase requests through our procurement platform
📊 Apply accurate GL coding and initial approvals to purchase requests
📄 Generate purchase orders and support supplier engagement post-approval
🏷 Maintain vendor records and support onboarding processes
🛡 Act as a first-line safeguard for policy compliance and data integrity across regions
🌐 Partner with stakeholders across the US, EMEA, and APAC to resolve queries and clarify requirements

The Impact You’ll Make

Your work directly improves the day-to-day experience of Pax8ers worldwide—enabling faster reimbursements, clearer processes, and trusted financial data that supports smarter decision-making across the business.

Ideal Skills, Experience, and Competencies:

• Administrative Excellence: Prior experience in a high-volume administrative, data entry, or operations support role is required.
• Domain Knowledge: Previous background in Finance, Accounts Payable (AP), or Procurement is highly preferred.
• Platform Experience: Familiarity with Navan (TripActions) or Zip is a significant advantage, but not required.
• Communication: Excellent command of written and verbal English is mandatory. (Proficiency in additional languages relevant to the SE Asia region is a plus).
• Technical Aptitude: Strong proficiency in Microsoft Office (Excel, Outlook, Word).
• Customer-Centric Compliance: The ability to enforce rules and say "no" to non-compliant requests without alienating the stakeholder. You must be able to deliver difficult news with empathy and professionalism.
• Attention to Detail: Ability to spot errors in data, coding, or receipts quickly.

Trust and Hiring

At Pax8, we care deeply about building genuine, trust based relationships — starting with how we hire.

To protect our business, our teams, and our customers, we use a range of measures throughout the recruitment process to help confirm authenticity and prevent fraud. These safeguards are designed to be fair, respectful, and proportionate, and may evolve as risks change. By applying, you acknowledge that we take steps to verify identity and representation during hiring. If you're applying as your authentic self, you have nothing to worry about — we're excited to meet you.

We also use thoughtfully applied AI-enabled tools to support our hiring process. These tools may assist with tasks such as reviewing or prioritising applications, but hiring decisions are made by our people. More information is available in our Recruitment Privacy Notice. If you have questions about how we hire or would prefer not to have your application supported by these tools, you can opt out at any part of our process.

Inclusivity

We encourage you to apply even if you don't meet 100% of the criteria. We're committed to diverse perspectives, inclusive hiring and sharing your transferrable skills. To fulfil this role, you must hold valid right to work in the Philippines.

Benefits

You’ll enjoy a competitive local compensation package along with a comprehensive benefits offering designed to support your wellbeing, growth, and life outside of work. This includes health coverage, paid leave, learning and development opportunities, wellbeing support, and regular team and social activities.

Office Environment

Our Makati office is a collaborative, modern workspace designed to support focus and connection. You’ll find open working areas, meeting spaces, and thoughtful amenities that make onsite days productive and engaging. This role will be onsite for the first six months, transitioning to a hybrid setup thereafter.

Growth at Pax8

There's extensive room for a talented individual to grow at pace — whether that's advancing quickly in this role or exploring one of the many opportunities across our global organisation. You'll have access to our internal development hub designed to accelerate your skills and stretch your potential. Alongside specialist Learning & Development trainers, you'll also tap into AI powered tools, "born in the cloud" mentors, and cross continent collaboration that broaden your perspective and sharpen your expertise. We'll give you the space, trust, and the right projects to help you thrive — and full visibility of what it takes to reach your next level.

About Pax8

Our mission is to build the managed intelligence marketplace and empower small businesses to do more with smarter technology. We are a fast-growing, dynamic, and high-energy organisation with a start-up feel, allowing you to make a meaningful impact on the business. Culture is also important to us, and at Pax8, it's business, and it IS personal. We are passionate, creative, and unconventional. We work hard, keep it fun, and expect the best! We Elev8 each other. We Advoc8 for our partners. We Innov8 continuously. We Celebr8 life.

Background Checks

As part of our hiring process, we are required to undertake pre-employment checks on all candidates that are successful in their application with Pax8. As part of these checks Pax8 will request ID verification, reference requests and qualification checks (additional checks may be completed for certain countries, such as criminal and financial). All checks are completed by our third-party provider, First Advantage. Once checks have been completed all candidates will receive a copy for their records.

Equal Opportunities

Pax8 are an equal opportunities employer and welcome individuals who are in possession of the appropriate requirements to work within the country you have applied for. Offered individuals will be asked to undertake identity, security compliance and reference checks. Your privacy is important to us. Your data will be held in accordance with local best practices and processed only in accordance with our recruiting processes. Privacy notice: https://www.pax8.com/en-us/terms/job-applicant-privacy-notice/