HR Admin

Responsible in the various human resources functions which include Recruitment & Staffing, Benefits Administration, HR Policy Formulation, Performance Management, Health & Safety, Timekeeping, and Employee & Labor Relations.

Managing the life cycle of each employee- from recruitment and onboarding to termination or retirement.

Recruitment & Staffing

• Receiving personnel requisition from different departments and checking them against approved staffing plan.
• Writing, posting, and managing all job postings.
• Reviewing resumes of applicants
• Conducting preliminary screening of applicants, checking reference and background checks (if necessary)
• Creating and managing job offers (for supervisory positions and down) and contracts.
• Preparing the on boarding of new employee
• Endorsing of email account creation
• Coordinating review and process for employees nominated for conversion from probationary to regular status and those recommended for promotion, making sure that guidelines are complied with.
• Ensuring that all personnel transactions such as transfers, promotions, resignations, and separations are properly documented.
• Maintaining confidentiality of documents and information received

Benefit Administration

• Communicating the benefits program to employees
• Overseeing the annual enrollment of HMO benefit, addition, deletion, and request.
• Assisting in employee loan and repayments
• Responding to employee questions and assisting with claims and complaints.

Policy Formulation
Whatever the intent may be,

• Drafting the policies and procedures and ensuring it is clear and lawful.
• Implementing and communicating the policy, whether in isolation, as part of an employee handbook or both.

Performance Management

• Designing performance review forms and other documents used to assess performances (presently: regularly implementing to probationary employees and annually to utility personnel)
• Holding managers accountable for completing reviews on time.
• Maintaining documents files and other records of performance.

Health & Safety

• Promoting workplace safety
• Ensuring compliance with labor rules and regulations to avoid fines and other legal issues

Timekeeping

• Monitoring of attendance. Reviewing and checking of timekeeping report before submitting to Finance for processing.
• Working with employees to resolve errors and disputes.
• Recording of leaves taken, overtime rendered, filed official business, and other approved work arrangements and schedules.

Employee & Labor Relations

• Undertaking activities related to employee discipline. Participating in the investigation process. Evaluating the disciplinary action findings and recommending the corresponding sanctions in accordance with the School’s code of conduct.
• Explaining employment standards and legislation such as workers’ compensation, labor standards, and fair practice act.

Other Responsibilities

• Managing Zoom events assigned by the President

- Link creation and configuration

- Support (tech) live sessions

- Monitor the numbers, summarizes the feedback, and prepare the reports

Other administrative tasks

• On- boarding Lecturers

-Securing required HR documents prior to on- boarding

-Endorsing to IT for email creation

-Providing requests for employment related requests

• Training Program Projects/ Events

-Preparing of Contract of Services

-Assisting Finance in payment coordination. Getting the bank details and informing them once payment has been transferred. Attending to the concerns regarding payments.

-Coordination, monitoring, and following up with the contracts.

-Assisting the Project Heads.

• Preparing of foods for events (as assigned by the President)
• Alien Permit Application and Registration
• Other tasks assigned by the President and other Department Heads

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Health insurance
• On-site parking
• Opportunities for promotion
• Promotion to permanent employee

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• 13th month salary

Experience:

• Human Resources: 2 years (Required)

Expected Start Date: 06/03/2024