HR & Admin Officer Agriculture · Makati City

Job Summary

The HR Admin Officer is responsible for the effective administration of the HR department, including recruitment, employee records management, and ensuring compliance with company policies and labor laws. This role supports the HR team in day-to-day operations and contributes to creating a positive workplace culture.

Key Responsibilities

Recruitment & Onboarding:

• Assist in posting job advertisements and managing the recruitment process.
• Coordinate interviews, communicate with candidates, and conduct reference checks.
• Prepare offer letters and employment contracts.
• Facilitate new employee onboarding, including orientation sessions and paperwork completion.

Employee Records & Documentation:

• Maintain and update employee records in HRIS and physical files.
• Ensure the confidentiality and security of all HR data.
• Prepare and distribute employment-related documents such as letters of employment, promotion letters, and termination notices.

Payroll & Benefits Administration:

• Assist in the preparation and processing of payroll.
• Manage employee benefits administration, including health insurance, leave balances, and retirement plans.
• Address employee inquiries related to payroll and benefits.

Policy Implementation & Compliance:

• Ensure adherence to company policies, procedures, and labor laws.
• Assist in the development and updating of HR policies and employee handbooks.
• Conduct audits of HR documents to ensure compliance.

Employee Relations & Support:

• Act as a point of contact for employee inquiries and concerns.
• Support the resolution of employee issues in accordance with company policies.
• Coordinate employee engagement activities and events.

Performance Management:

• Support the administration of performance appraisal processes.
• Track and document performance reviews and related actions.

Training & Development:

• Assist in organizing training sessions and employee development programs.
• Maintain training records and monitor employee participation.

General HR Administration:

• Coordinate HR meetings and prepare meeting agendas and minutes.
• Provide administrative support to the HR team and other departments as needed.
• Handle general HR correspondence and communications.

Qualifications

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: Minimum of 2-3 years of experience in HR administration or a similar role.
• Skills:
• Proficiency in HR software and Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Knowledge of labor laws and regulations.
• Attention to detail and accuracy.
• Ability to handle sensitive information with confidentiality.

Key Competencies

• Problem-Solving: Ability to address issues proactively and find effective solutions.
• Time Management: Efficiently manage time and prioritize tasks to meet deadlines.
• Adaptability: Adjust to changes in work demands and processes.
• Teamwork: Work collaboratively with HR colleagues and other departments.
• Customer Service Orientation: Provide responsive and effective support to employees and management.
• Ethical Conduct: Uphold ethical standards and ensure fairness in all HR practices.

Working Conditions

• Office environment with standard working hours.
• Occasional overtime may be required based on HR activities or events.
• May involve limited travel for training or company events.