About Philcare Pharma
Philcare Pharma, Inc. (PPI) is an established mid-size pharmaceutical company with nationwide operations, expanding aggressively in niche, hospital-based critical care solutions. We bring to the Philippine market specialty medicines and devices in critical care, cardiovascular, anti-infectives, anesthesia and pain, and advanced wound care — therapies that address unmet clinical needs and that few others can supply. For several of our products, we are the only registered source in the country.
Our field teams work alongside intensivists, cardiologists, anesthesiologists, and infectious disease specialists in the country's leading hospitals, supported by a dedicated Medical Affairs function and a culture that expects integrity in every interaction. Our tagline — LEADing with Integrity. Driven by Care. — is a standard we hold ourselves to. As we grow, we are strengthening the People team that supports every employee in the company, and we are looking for a capable, detail-driven HR professional to join it.
The Role
The HR Administration Assistant / Officer is the operational backbone of PPI's People Resource & Culture Management (PRCM) team. You will keep the company's HR administration accurate, timely, and compliant — from timekeeping and payroll inputs to statutory remittances, employee records, recruitment coordination, and onboarding — for a nationwide workforce of field and office staff. You will report to the Head of People & Capability through the Senior HR Generalist and work closely with Finance, Admin, and field managers across the country.
This is a hands-on role for someone who takes pride in getting the details right, is comfortable with HR systems, and wants to grow into a broader HR generalist career within a company that is investing in its people function.
Key Responsibilities
- Maintain complete and accurate employee records (201 files) in physical and digital form; ensure the HRIS (Zoho People) is the single source of truth for employee master data
- Administer timekeeping, leave, and attendance for field and office staff; prepare and validate payroll inputs for submission to Finance on the payroll calendar
- Prepare and file statutory contributions and reports — SSS, PhilHealth, Pag-IBIG, and BIR withholding — accurately and on schedule; maintain remittance records and employee loan ledgers
- Prepare DOLE reports, contracts, certificates of employment, clearances, and other employment documentation; monitor probationary, contract, and regularization dates
- Coordinate recruitment logistics: post vacancies, screen applications against requirements, schedule interviews, coordinate pre-employment requirements and background checks, and maintain the applicant tracker
- Run new-hire onboarding: pre-boarding documents, company ID and system access requests, orientation scheduling, and coordination with Training and IT
- Administer benefits enrollment and changes — HMO, group life, and company benefits — and respond to employee queries on benefits, payslips, and leave
- Support employee relations administration: prepare notices, minutes, and case files under the guidance of the Senior HR Generalist, observing strict confidentiality
- Maintain the HR operations calendar and support HR reporting (headcount, attrition, leave balances, recruitment status) for management
- Support HR projects and events — engagement activities, training logistics, policy rollouts, and process improvement initiatives
Your email job alert is now active!