HR and Admin Generalist (Fixed Term Contract)

We are looking for a reliable and proactive HR and Admin Generalist to support the people and operational needs of our company. This role will be a fixed term contract for 9 months.

The ideal candidate will be responsible for a broad range of HR and administrative duties, including employee record management, recruitment support, onboarding and offboarding, HR policy implementation. This role will also handle general office administration tasks to ensure smooth day-to-day operations and provide support across different departments as needed.

• Facilitate end-to-end HR processes including onboarding, off boarding, employee movements, and employee requests (letters, certificates, queries).
• Maintain accurate employee data in HR systems (e.g., Bob) and local files.
• Track performance evaluation forms, send reminders, and ensure timely submission and filing.
• Support training rollouts through coordination and logistics.
• Assist in policy development and rollout in coordination with the HR Manager.
• Monitor compliance with global and local policies.
• Handle SSS, PhilHealth, and Pag-IBIG requirements gathering, compliance, and registration.
• Manage healthcare and life insurance enrollment, movements, and cancellations.
• Support talent acquisition by coordinating job descriptions, approvals, and background checks.
• Issue birthday and work anniversary e-Gift Certificates to employees.
• Engagement activity coordinator and liaison to providers from sourcing to payment.
  

Payroll and Timekeeping:

• Validate and double-check employee timekeeping sheets each payout cycle.
• Lodge payroll entries in the payroll system and coordinate payroll requirements (including BDO payroll application forms for new joiners).
  

Administration and Facilities:

• Coordinate office parking expenses and approvals.
• Ensure pantry supplies are adequately stocked and the office is well maintained through the Liaison Officer.
• Support law office billing requests and approvals.
• Handle issuance of laptops and office equipment to new joiners.
• Maintain accurate barcoding, acknowledgment, and inventory records of laptops and office equipment.
• Coordinate internet billing requests and approvals.
  

Other Duties:

• Perform ad hoc tasks as needed by the management.

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or related field.
• At least 3–4 years of combined HR and administrative experience, preferably in a shared services, BPO, or multinational setting.
• Knowledge of Philippine labor laws, statutory benefits (SSS, PhilHealth, Pag-IBIG), and HR compliance.
• Proficiency in HRIS, payroll systems, and MS Office/Google Workspace tools.
• Excellent organizational skills with keen attention to detail.
• Strong communication and interpersonal skills with the ability to maintain confidentiality and professionalism.
• Flexible and adaptable, able to manage both HR and admin responsibilities simultaneously.
• Solid background in HR administration, payroll/timekeeping, and employee lifecycle management.
• Exposure to performance management, policy development, training coordination, and compliance processes.
• Experience in facilities and office administration support is highly desirable.