HR Assistant-Statutory

Job Summary

The HR Associate – Pre-Onboarding is responsible for ensuring a smooth, accurate, and compliant pre-employment experience for newly hired employees. This role manages all activities from offer acceptance up to Day 1 readiness, ensuring timely completion of requirements, data accuracy in HR systems, and coordination with internal stakeholders to support a seamless employee start.

Key Responsibilities

Pre-Onboarding & Employee Readiness

• Manage end-to-end pre-onboarding activities from offer acceptance until employee Day 1
• Communicate pre-employment requirements, timelines, and expectations to new hires
• Track completion of pre-employment documents, medical exams, background checks, and other compliance requirements
• Ensure all pre-onboarding requirements are completed accurately and within agreed timelines

Documentation & Data Management

• Prepare, review, and validate employment contracts, offer letters, and onboarding documents
• Encode and maintain employee information in HRIS and manpower trackers with high data integrity
• Ensure completeness, accuracy, and consistency of employee records prior to onboarding
• Maintain organized and auditable pre-onboarding files in compliance with data privacy standards

Stakeholder Coordination

• Coordinate with Recruitment, Hiring Managers, Payroll, IT, and Facilities to ensure Day 1 readiness
• Provide regular updates on onboarding status, risks, and delays
• Escalate issues impacting start dates or compliance requirements in a timely manner
• Process & Compliance
• Ensure adherence to company policies, labor regulations, and internal controls related to hiring and onboarding
• Support audits by providing accurate and complete pre-onboarding documentation
• Identify gaps, inefficiencies, and risks in pre-onboarding processes and recommend improvements

Employee Experience

• Serve as the primary HR point of contact for new hires during the pre-onboarding phase
• Provide timely responses to inquiries to ensure a positive and professional onboarding experience
• Support a consistent and standardized pre-onboarding journey across employee groups

Qualifications

• Bachelors degree in Human Resources, Psychology, Business Administration, or related field
• 1–3 years of HR operations or employee services experience, preferably in onboarding or pre-employment processing

PROJECT HIRED FOR 6 MONTHS