Impex Specialist

Job Description

The Import-Export Specialist is responsible for managing and monitoring all import and Export shipments.

He/ She is also responsible in making sure of compliance to the Customs rules and regulations, and verifies all required payments related to Food Group Importation & Exportation.

He/ She should also make sure to form relationships in the relevant government departments and shipping lines based out of Manila.

IMPORT:

1. Monitors all imported shipments and update the Shipment monitoring file on time

2. Ensures that the deliveries will arrive on time and will not cause any run-out of the

materials

3. Checks arrival of the vessel with forwarders, brokers, or shipping lines

4. Coordinates with the broker/ trucker on the delivery schedule

5. Coordinates with Pilmico and AEV Treasury for the payment of international trade

transaction and also the BOC duties and taxes

6. Ensures the correct application for Import Permit for all indent items, especially the raw

materials prior vessel departure on the country of origin

7. Provides documents for DA-AFMA, BIR-ATRIG & FDA Certificate application

8. Monitor Applies/ renews accreditation with different government agency

9. Repeatedly updates and coordinates daily with warehouse on the delivery schedule

10. Ensures the renewal for AMO – Importer’s Accreditation on time/ prior expiration

11. Updates daily Shipment Monitoring report

12. Check completeness and correctness of the import shipping documents and their contents (i.e. consignee’s details)

13. Creates a folder for each importation shipment that contains all relevant documents.

14. Ensures that all documents are properly labeled and stored for safekeeping and audit

purposes

15. Gives the scanned copy and original shipping documents to brokers for customs processing

16. Reviews and endorses for approval the estimate computation of duties and taxes sent by brokers

17. Checks and endorses for approval the payment to suppliers based on the commercial

invoice and payment terms

18. Coordinates with broker the customs processing and fast release of imported shipments

19. Coordinates with Procurement for the pickup and arrangement of EXW and FOB shipments of their orders

20. Sends arrival notice to the relevant stakeholders – warehouse & logistics, production, and procurement teams, 1-2 weeks’ prior vessel arrival and updates the same for any possible change of schedule

21. Updates the Estimated Incidental Charges file.

22. Ensures that team leaders are made aware in advance of a potential occurrence of

demurrage or detention event

23. Works with Pilmico teams in the surrounding countries for seamless importation of

materials

TRADING:

24. File and submit pre-importation documents as required by Landbank and NFA

25. Proper documentation and monitoring of contracts, proforma invoices, and shipping

documents

26. Apply SPS import clearance

27. Monitor bookings of the forwarders for FOB shipments

28. Check completeness of shipping documents and consignee’s details

29. Endorse to Landbank the original documents for payment to supplier

30. Monitor ETD and ETA schedule of shipments

31. Apply for Import Permit from NFA once documentary requirements are completed

32. Coordinate with broker for customs processing and release of shipments
33. Submit post-importation documents as required by Landbank and NFA
EXPORT:
34. Receive and save soft copy of Application for Food Export and Commodity Clearance in a flash drive for FDA sent by the Export group
35. Submit the application form at FDA
36. Get the Food Export and Commodity Clearance at FDA three (3) to five (5) days after
submission at FDA
37. Once received, send scanned copy to Export group and the original be sent via courier
38. Payment for the registration of new brands at FDA

Qualifications

Education:
● Bachelor's Degree holder preferably BS Customs Administration, Supply Chain, or any
business-related course
Experience:
● At least 3 years of experience with Logistics, preferably on Importations and Exportation.
● Experience using SAP 4HANA
● Experience in the ERP project implementation is a plus
● Preferably with previous master data management experience in a manufacturing environment
● Experience working in a cross-functional, team-oriented, collaborative environment
Licenses:
● Licensed Customs Broker
Other Requirements:
● Ability to maintain good and positive relationship with services providers as well as with
colleagues
● Knowledge in Bureau of Customs processing and all government regulations
pertaining to importations
● Good negotiation skills
● Strong interpersonal relationship skills