Imports Accounts Payable Officer (NETSUITE Background)

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full -time teams in the Philippines, offering cost -efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support. Let's shape the future of work together!

Profile Requirements:

Competencies & Skills

• Problem -solving skills
  
• Strong attention to detail
  
• Time management skills and ability to prioritize
  
• Interpersonal and communication skills
  
• Influencing skills
  
• Planning and organizing skills
  
• Customer service focused
  
• Ability to work autonomously as well as part of a team
  

Experience & Relevant Education

• Prior experience in a senior clerical role
  
• Proven experience with computerized accounting packages
  
• Experience with and knowledge of imports within Australia
  
• Intermediate Microsoft Office skills
  
• NetSuite experience ideal
  
• Retail experience ideal
  
• VCE or equivalent
  
• Intermediate experience
  

Core Responsibilities:

• Manage the imports payable and shipping inboxes, ensuring emails are monitored, actioned, and cleared on time.
  
• Review, verify, and process invoices for imported goods, ensuring alignment with purchase orders in Momentis and shipping documentation (bills of lading, commercial invoices, Class A & B).
  
• Liaise with procurement (buying and planning teams) to resolve discrepancies (quantity and price) to ensure PO/invoice accuracy.
  
• Process invoices for landed cost components including freight, duty, clearing & cartage, ensuring appropriate allocation of these costs between the brands.
  
• Timely circulation of invoices from Momentis to NetSuite.
  
• Prepare and process weekly payment runs, ensuring accuracy and adherence to payment schedules.
  
• Manage accounts payable aging, resolve discrepancies, and maintain up -to -date vendor accounts.
  
• Reconcile supplier accounts, investigating and resolving any discrepancies on time.
  
• Set up new vendors and maintain existing vendor records, including updating banking and contact details as required.
  
• Generate and distribute remittance advises to suppliers following payment runs.
  
• Liaise with vendors to respond to payment queries, resolve discrepancies, and maintain positive working relationships.
  
• Support the month -end and year -end close process, ensuring all accounts payable transactions are accurately recorded.
  
• Provide assistance to investigate and resolve discrepancies in stock invoices/receipted.
  
• Complete all month -end and year -end journals accurately and on time, with minimal review corrections.
  
• Manage the preparation of monthly balance sheet reconciliations (HSBC bank account), ensuring all accounts are reconciled, variances investigated, and outstanding items resolved within defined timeframes.
  
• Assist with external audits as required.
  

Benefits:

• Competitive salary
  
• Opportunity to shape the HR function of a rapidly growing BPO
  
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past
  
• Career growth and development opportunities
  

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!