Invoice & Payment Submissions Officer

Work Setup: 100% Onsite (Kalayaan Makati)

Shift: Dayshift / 8:30am- 5:30PM ( M-F) / (First Saturday of the month is working, all other Saturday and Sundays are off.)

Responsibilities:

• Receive, review, and verify invoices and payment requests for accuracy and compliance with contractual terms and internal policies.
• Accurately input invoice data into accounting or ERP systems.
• Match invoices with purchase orders, delivery receipts, and other supporting documents.
• Track pending invoices and follow up on discrepancies or missing documentation with vendors or internal departments.
• Prepare and submit payment requests for approval in accordance with the payment schedule.
• Ensure timely submission of payments via checks (if applicable), bank transfers, or electronic platforms.
• Maintain organized records of invoices, payment confirmations, and related correspondence.
• Respond to vendor inquiries regarding payment status and resolve issues as needed.
• Assist with month-end closing activities and financial audits by providing necessary documentation.
• Collaborate with procurement, finance, and operations teams to ensure payment cycles are smooth and efficient.

Qualifications:

• Associates or Bachelors degree in Accounting, Finance, or Business Administration preferred
• 1 to 3 years of experience in accounts payable or invoice processing roles.
• Proficiency with ERP software and MS Office, especially Excel, D365
• Strong organizational and time-management skills.
• Attention to detail and accuracy in data entry and document handling.
• Knowledge of procurement and financial regulations.
• Good communication and interpersonal skills for interacting with vendors and colleagues.