IT Budget & Procurement Analyst

Lexmark is now a proud part of Xerox, bringing together two trusted names and decades of expertise into a bold and shared vision. 

When you join us, you step into a technology ecosystem where your ideas, skills, and ambition can shape what comes next. Whether you’re just starting out or leading at the highest levels, this is a place to grow, stretch, and make real impact—across industries, countries, and careers. 

From engineering and product to digital services and customer experience, you’ll help connect data, devices, and people in smarter, faster ways. This is meaningful, connected work—on a global stage, with the backing of a company built for the future, and a robust benefits package designed to support your growth, well-being, and life beyond work. 

ROLE OVERVIEW 

We are seeking a detail-oriented and highly organized IT Budget & Procurement Analyst to support end-to-end financial operations, budgeting, and procurement activities for IT initiatives across the organization. This role is key to maintaining financial discipline, ensuring accurate tracking of costs, and optimizing IT spending across projects and operations. 

The ideal candidate has experience in financial planning, procurement, and vendor coordination—especially within a technology or IT setting—and is comfortable working closely with finance, sourcing, IT project teams, and external vendors. 

KEY RESPONSIBILITIES 

1. Budget Planning & Financial Management 

• Support the annual and mid-year IT budget planning processes by collecting inputs and aligning with finance. 

• Track and forecast operating (OPEX) and capital expenditures (CAPEX) for IT departments and projects. 

• Prepare financial reports, dashboards, and variance analyses for IT and finance stakeholders. 

• Maintain accurate financial records of IT purchases, transactions, and contracts. 

2. Purchase Order (PO) & Procurement Operations 

• Create and manage POs for IT projects, hardware, software renewals, and services. 

• Monitor PO lifecycle including confirmations, changes, and closures. 

• Track invoice submissions, ensure timely payment processing, and reconcile discrepancies between POs and invoices. 

• Coordinate with Accounts Payable, vendors, and internal teams to resolve invoice or PO-related issues. 

3. Vendor & Contract Coordination 

• Collaborate with sourcing, legal, and project managers to process Statements of Work (SOWs), Change Requests (CRs), and renewal agreements. 

• Act as the point of contact between IT and external vendors for billing, payment inquiries, credits, or escalations. 

• Follow up on fully executed documents and ensure all required financial information is captured and recorded accurately. 

4. Governance, Controls & Compliance 

• Ensure adherence to internal financial policies, procurement procedures, and audit standards. 

• Assist with internal and external audits by providing relevant documentation and reports. 

• Support accrual processes, journal entries, and year-end financial activities. 

5. Cross-Functional Collaboration 

• Liaise with IT Project Managers, Finance Analysts, and Procurement Teams to align budget forecasts and procurement plans. 

• Provide financial inputs for business cases, ROI analysis, and cost-benefit assessments. 

• Support ad hoc financial and procurement reports for IT and leadership teams. 

QUALIFICATIONS 

Required: 

• Bachelor's degree in accounting, Finance, Business Administration, or a related field. 

• 2–4 years of experience in finance, procurement, or accounting, preferably in an IT environment. 

• Proficient in Microsoft Excel and familiar with financial reporting/BI tools (e.g., Power BI, Tableau). 

• Experience using SAP Ariba and other enterprise financial systems such as SAP ERP/S4 HANA, Oracle, Workday, or Coupa. 

• Strong understanding of OPEX vs. CAPEX, cost allocation, invoice reconciliation, and budget tracking. 

Preferred: 

• Background working in IT or supporting IT departments with budget/procurement needs. 

• Familiarity with IT asset management (ITAM), chargeback/showback models, and service-level cost tracking. 

• Experience using ticketing or workflow systems (e.g., ServiceNow) for procurement and approvals. 

• Understanding of software renewals, licensing models, and IT service contracts. 

KEY SKILLS & COMPETENCIES 

• Excellent organizational and analytical skills; detail-oriented with a strong focus on accuracy. 

• Clear and confident communication—able to explain financial data to non-finance stakeholders. 

• Ability to manage competing priorities and work effectively under pressure. 

• Proactive and collaborative approach to resolving issues and improving processes. 

• Ability to work independently and maintain confidentiality of sensitive financial data.