Land Securement/ Admin Assistant

ACCIONA Energía is the biggest 100% renewable energy company with no fossil legacy in the world. With more than 30 years of experience and operations in 20 countries on five continents, ACCIONA Energía offers a wide portfolio of tailored energy solutions so that its corporate and institutional clients can meet their decarbonisation goals. This includes the development, engineering, construction, operation and maintenance of renewable power plants -mainly wind and photovoltaic technologies-, energy sales and management and marketing, energy services, self-consumption, electric mobility and new technologies such as storage and green hydrogen. ACCIONA Energía is governed by the most demanding environmental, social and corporate governance (ESG) criteria.

Land Securement support:

·       Complies with standards, guidelines, strategies, processes, and procedures on the acquisition of lands, land rights, perpetual easements and relocation needed for site acquisition.

·       Assists in the identification, assessment, and submission of reports on the affected properties, landowners/claimants/tenants and improvements, including crops/plants/trees and houses/structures.

·       Assists in completion of required documentation.

·       Prepares requests for payment of Rental, RCI, Housing Structure and other claims and in the preparation and execution of relevant agreements.

·       Coordinates with Local Government Units (LGUs) and government agencies, such as Bureau of Internal Revenue, Registry of Deeds, Land Registration Authority, Department of Environment and Natural Resources (“DENR”), and Department of Agrarian Reform (“DAR”), on the payment of relevant taxes and fees, registration of documents, titling, and other related activities.

·       Assists in the conduct of information campaigns and presentations to LGUs, government agencies, and non-government organizations.

·       Assists in the conduct of site inspections to confirm that compensated houses and structures are property dismantled and that relocation is done outside the acquired area.

·       Assists in the applications for endorsements and permits from LGUs and concerned government agencies.

·       Maintains good relationships with key stakeholders of the site/TL alignment, including (but not limited to) landowners, relatives of owners, tenants, relevant LGU officials, other government agencies, etc.

·       Initiates document transmittals.

·       Ensures all documents are properly filed, uploaded and recorded onto the document management system.

·       Maintains and regularly updates the tracker.

·       Prepares reimbursement, revolving funds, travel and other requests.

·       Uploading and monitoring approval process on Approval Max.

·       Monitors Team’s cash flow.

·       Performs other duties that may be assigned.

Administrative functions:

·     Ensures full implementation of monitoring and performance of the Administrative Department at the site

·     Act as the point of contact for site-based employees, providing administrative support, managing their queries, and attending to their needs and concerns.

·     Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

·     Maintains excellent and effective coordination with all interfacing departments.

·     Maintain the site office in good running condition.

·     Create a driver schedule daily.

·     Receive documents, sort, and distribute them to the respective department.

·     Maintain the general office filling system.

·     Arrange repair and maintenance of equipment.

·     Keep records of repairs around office facilities, minor repairs, and maintenance work.

·     Shall be the Inventory Supplies Custodian of all inventory supplies and assets, such as Office Supplies, tools and equipment, etc.

·     Responsible for physical issuance and monitoring of all inventoriable supplies, such as Office Supplies, tools and equipment, etc.

·     Responsible for documenting and monitoring all Fixed Assets, such as creating new or transferring fixed assets accountability.

·     Maintains supplies inventory by stock checking inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipts of purchased supplies.

·     Overseeing lifecycle of company fixed asset and ensure optimal performance efficiency and value.

·     Monitor and process payment on time for utility bills, house rental, vehicle rental, suppliers, etc.

·     Does other functions and tasks assign from time to time.

• Must be able to perform basic administrative tasks and computer processing of documentation related to his/her unit/department, in keeping with the instructions given by his/her supervisor, to meet the needs of Land Securement and project team

As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.