Legal Assistant

MOVE Your Business is proud to represent our client, a personal injury law firm dedicated to helping accident victims obtain the compensation they deserve following auto collisions, workplace injuries, and other negligent incidents. Led by their CEO, the firm combines award‑winning legal expertise with compassionate, personalized support, guiding clients through the legal process and advocating for justice on their behalf. The firm emphasizes clear communication, strong client advocacy, and a contingency‑fee structure, ensuring clients pay nothing unless their case is won.

On behalf of our client, we are seeking a Legal Assistant to provide comprehensive support for case onboarding, insurance claims, and administrative operations. This role is ideal for a highly organized and detail-oriented professional who is comfortable communicating with insurance companies, managing case data across multiple systems, and assisting with ad hoc administrative tasks. The position is fully remote and involves close collaboration with the legal team to ensure case information is accurate, complete, and properly documented.

Benefits: 

• Competitive salary
• Strong support system
• Health benefit ($30/month)
• Training materials for upskilling are provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leave (sick leave convertible to cash if perfect attendance)
• Paid planned leaves

Key Responsibilities:

• Case Onboarding & Insurance Support:
  • Assist with onboarding new cases by collecting, organizing, and entering client and case data into internal systems.
  • Open and manage insurance claims, including calling insurance companies to collect claim details and required information. 
  • Draft letters and correspondence using firm-provided templates, ensuring accuracy and attention to detail.
  • Follow up on outstanding information related to claims, case status, or documentation

• Data Management & System Upkeep:
  • Enter and maintain accurate data across the firm’s CMS and CRM systems.
  • Perform routine CRM upkeep, including updating case notes, contact records, and task statuses.
  • Add and maintain other important case-related data to ensure files are complete and current.
  • Utilize platforms such as CaseSpire and Levitate (email marketing) as part of daily workflows.

• Administrative & Operational Support:
  • Support internal operations by assisting with routine case support and administrative tasks.
  • Help streamline daily workflows by maintaining organized records and clear documentation.
  • Communicate clearly with internal team members regarding case progress, missing information, or next steps.
  • Perform ad hoc tasks as requested by the client.

Requirements:

• 3+ years of experience in marketing strategy and execution (B2B preferred).
• Proven ability to manage marketing end-to-end with minimal supervision.
• Experience using AI and automation tools (e.g., ChatGPT, Jasper, HubSpot AI, Canva).
• Strong understanding of digital channels and analytics.
• Excellent communication, organization, and problem-solving skills.
• Graphic design skills (Canva, Adobe Creative Suite, or equivalent).
• Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
• Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the countrys equivalent), is required before onboarding.

Working Hours:
Part--Time (20 hours per week)
Monday through Friday, 8 a.m. to 12:00p.m. or to 1:00 p.m. to5:00 p.m. Eastern Time

Pay: $400 + $30 Allowance per month

About Us:
MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, were committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.