Marine Personnel Specialist

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Marine Personnel Specialist

Apply locations Makati time type Full time posted on Posted Yesterday job requisition id JOBREQ_8542

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

• Deploy / dispatch the right seafarers per standard and requirements of the Clients and the organization.
• Ensure that planned seafarers hold valid, complete and compliant mandatory and statutory Certificates, Documents and Licenses, including Australian MCV.
• Preparation and issuance of employment contract, Seafarer’s Employment Agreement (SEA), and Allotment Agreement
• Preparation and issuance of extension employment contract, and Seafarer’s Employment Agreement (SEA) for crew on board
• Monitoring of validity of Oversees Employment Certificate (OEC).
• Initiate and coordinate timely cancellation/reprocessing of crew’s employment contract with Crew Support Services.
• Ensure that planned seafarers have undergone requisite value added Training per Client’s Training Matrix.
• Coordinate with Training Department on the implementation of training program and PDOS of seafarers.
• Provide regular update on status of crew documentation such as PEME, employment contract processing, visa, and flag document application
• Ensure that all documents of seafarer are timely and accurately encoded, uploaded and updated in CMS. Keeping in mind that CMS should be compliant upon crew deployment.
• Coordinate with Crew Support Services for the documentation application of statutory requirements such as: POEA contract, Flag State, US Visa, Joining Visa, etc.
• Coordinate timely requisition of seafarers' uniform/working gear, hygiene kit, PPE, if required
• Ensure that ON and OFF signing seafarer flight booking is properly arrange and coordinated with concerned Master / Travel agent / Attending agents and client.
• Arrange and coordinate with Master and Agent issuance of OK to Board (OKTB), Letter of Guarantee (LOG), etc. for joining and off-signing crew.
• Timely updating of crew movement in CMS
• Ensure timely approval of invoices in EyeShare
• Preparation of Request for Payment for travel allowance, reimbursement, and other payables to crew.
• Ensure Internal & External emails are properly acknowledged and responded to.
• Coordinate with Finance Department regarding allotment, wages, allowances, and benefits of seafarers.
• Ensure joining crew have copies of all relevant certificates and submits all required documents before joining their vessel.
• Ensure compliance with client specific instructions
• Ensure most economical flight booking and timely submission of OEC to Travel agent
• Encoding, updating, and uploading crew’s performance evaluation provided by the Master/Vessel/CCC

About Us

Founded in Norway in 1861, Wilhelmsen is now a comprehensive global maritime group providing essential products and services to the merchant fleet, along with supplying crew and technical management to the largest and most complex vessels ever to sail. Committed to shaping the maritime industry, we also seek to develop new opportunities and collaborations in renewables, zero-emission shipping, and marine digitalisation. Supporting a diverse and inclusive workplace, with thousands of colleagues across more than 60 countries, we take innovation, sustainability and unparalleled customer experiences one step further.

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