Marketing Administrative Specialist

II.        JOB DUTIES AND RESPONSIBILITIES

• Prepares and submits PRFs (Purchase Request Forms) for marketing collaterals, treatments, and event-related requirements
• Coordinates procurement follow-ups to ensure timely delivery of clinic materials and marketing supplies
• Supports the implementation of promotional campaigns by disseminating approved materials to clinics via digital and physical delivery channels
• Maintains accurate trackers and digital archives of memos, promotional mechanics, and approvals
• Monitors SRFs and ensures timely coordination and documentation
• Handles billboard inventory, including encoding and tracking of tarpaulin usage and disposal
• Processes and prepares clinic giveaways and other requested materials for campaigns or events
• Manages office supplies requests for the Marketing team, ensuring availability and replenishment

• Oversees inventory of clinic marketing assets including flyers, posters, brochures, and giveaways
• Ensures all clinics are equipped with updated marketing materials and coordinates with branches for asset requests or replenishments
• Assists in the production schedule of tangible materials in alignment with clinic campaign calendars

• Provides logistical support for in-clinic events and brand activations (e.g., patient engagement activities, launches, media visits)
• Coordinates with suppliers for printing, giveaways, and event materials
• Assists in site visits, set-up, and documentation during clinic events and activations

• Encodes and maintains marketing-related data such as patient promo availments, redemption reports, and campaign trackers
• Assists in gathering performance insights and promo availment updates from branches for consolidation by the Clinic Marketing Officer
• Ensures accuracy of documentation, and supports in creating summary reports or presentations for marketing alignment meetings

• Coordinates with Finance, Purchasing, Clinic Operations, Creatives, and other relevant departments for proper execution of marketing initiatives
• Assists in monitoring approval routing of marketing documents
• Ensures compliance with standard operating procedures and documentation protocols

• Participates in meetings and trainings as required by the Marketing team
• Maintains organization of marketing folders (both physical and digital) for audit readiness
• Supports other administrative and operational tasks that may be assigned by the Clinic Marketing Officer or Marketing Management

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