Mid-level Operations & Procurement Administrator (South Metro Manila) - #35055

Location:

Based in or willing to reasonably commute to South Metro Manila

Working hours / Job Type:

Flexible start time between 8:00–9:00 AM (Manila time), with 8 working hours exclusive of a 1-hour lunch break

Company Profile:

Our client is an IT solutions provider focusing on the needs of multinational companies operating in the Philippines. They have the experience and knowledge of working with hundreds of US, UK, Australian and European customers and aim to simplify the complexities of IT Procurement in region. They provide a wide range of IT products and services to support the customers operations in the Philippines.

As a Mid-level Operations & Procurement Administrator, you will support day-to-day procurement, logistics, and operational activities. This is a hands-on, process-driven role focused on maintaining system accuracy and ensuring that orders, deliveries, and payments are properly tracked, managed, and executed. This is not a sales role; rather, it is an operational support function working directly with the company's directors and a small, hands-on team.

Duties and Responsibilities:

Procurement & Ordering

·       Raise and process purchase orders based on internal requests

·       Request basic supplier quotations when required

·       Monitor and track outstanding purchase orders, following up with suppliers as needed

·       Ensure all procurement records are accurately updated in internal systems

Logistics & Deliveries

·       Coordinate and schedule deliveries to customers

• Monitor delivery status and confirm successful completion
• Update internal systems upon completion of deliveries
• Coordinate collection, redelivery, or return of items when applicable (e.g., approved paid services)

Finance & Administrative Support

• Reconcile bank records against supplier and customer invoices
• Assist with administrative processing related to payments (excluding cheque issuance)
• Arrange courier or messenger services for:

• Delivery or collection of cheques
• Sending invoices and supporting documents

• Support finance and admin teams in maintaining accurate records and tracking

Systems & Data Accuracy

• Maintain accuracy of internal systems across all operational activities, including:

• Purchases
• Deliveries
• Returns

• Ensure operational data is consistently updated, clean, and reliable

Other Operational Tasks

• Assist with catalogue updates when required
• Support ad hoc administrative and logistics tasks as needed by the business
  
  

Must-have Skills / Qualification:

·       At least 1–3 years of experience in a similar role

·       Experience working in the IT industry, with familiarity in IT products and sales orders

·       Good understanding of the procure-to-pay cycle (purchase orders, accounts payable, procurement processes)

·       Strong attention to detail

·       Organized, reliable, and process-driven

·       Comfortable using systems and tracking information

·       Willing to handle routine administrative and logistics tasks

Advantageous or Nice-To-Have Skills/Experience:

·       Experience with cloud-based ERP or inventory management systems (e.g., Zoho Books/Inventory)