Mobilisation Administrator/Coordinator

Role Overview

The Onboarding Specialist, internally known as a Mobilisation Administrator, supports workforce deployment for construction and resource sector projects in Australia. This role ensures personnel are compliant, prepared, and mobilised on time for shutdowns and FIFO operations, while also supporting recruitment administration, executive coordination, and finance/compliance tasks.

✨ Why You’ll Love Working With Us

• ₱15,000 sign-on bonus
  


• Annual Bonus and Salary Reviews
  


• Comprehensive HMO + 1 free dependent


• 30 days paid leave (vacation, sick and wellness) - with cash conversion


• Real growth — workshops, training and clear career pathways


• Great culture — team events, employee fairs, and monthly games with exciting prizes


• Tenure rewards — milestone gifts at 1, 5 and 10 years


• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Coordinate mobilisation logistics including flights, accommodation, and transfers


• Organize and track pre-employment requirements (inductions, training, drug & alcohol testing, certifications)


• Maintain accurate onboarding documentation and digital records across internal and client systems


• Liaise with clients to confirm shutdown schedules and mobilisation requirements


• Update and manage internal databases (Excel trackers, systems) with real-time mobilisation data


• Ensure all personnel are 100% compliant prior to deployment


• Provide general administrative support for mobilisation and workforce coordination
  


• Assist with recruitment admin (onboarding, references, documentation)


• Support basic finance tasks (timesheets, follow-ups)


• Handle ad hoc admin tasks across teams (calendar and inbox management)
  

What We're Looking For:

• Bachelor’s degree in Business Administration, HR, Logistics, or related field


• At least 3 years experience in mobilisation, recruitment coordination, or similar roles


• Strong knowledge of mobilisation workflows, especially in construction, mining, or industrial environments


• Proven experience in booking medicals, coordinating travel arrangements, and managing background checks


• Understanding of WHS (Workplace Health & Safety) requirements


• Experience supporting offshore or international teams, with exposure to Australian clients or projects highly preferred


• Advanced proficiency in Microsoft Excel and MS Office tools


• Highly organized with strong attention to detail and ability to manage multiple tasks


• Excellent communication skills and ability to coordinate with stakeholders
  


• Willing to work ONSITE at Arcovia City, Brgy. Ugong, Pasig City. (Monday - Friday, Morning Shift)

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers. If this sounds like you, apply now and grow your career with a team that backs you.