Netsuite Specialist / Supply Chain Administrative Assistant

Job Title: Supply Chain Administrative Assistant

Job Summary: The Supply Chain Administrative Assistant / Netsuite Specialist is responsible for managing supplier packing slips, validating and processing purchase orders, and maintaining accurate records in NetSuite and SharePoint. This role requires meticulous attention to detail and effective communication skills to ensure seamless coordination between suppliers and internal teams.

Key Responsibilities:

1. Supplier Packing Slip Management:

• Review supplier packing slips for accuracy upon receipt.
• Conduct Item Receipts in NetSuite based on received packing slips.
• Export and categorize Nevados packing slips from NetSuite into appropriate folders on SharePoint.
• Perform daily reviews of the Nevados shared email inbox for incoming packing slips.
• Categorize received packing slips by project names for organized record-keeping.
• Validate Purchase Orders in NetSuite and perform Item Receipt or Inbound Shipment transactions as required.
• Enter tracking numbers, additional cost details, and ship/delivery dates into the Item Receipt in NetSuite.
• Export NetSuite-generated Packing Slips and save them into the Nevados SharePoint for subsequent review.

• Receive and review Open Order Reports (OORs) from the Nevados Supply Chain Team.
• Analyze and update Purchase Orders to ensure continuous accuracy based on the OOR data.
• Manage routine updates (weekly/bi-weekly) from the Nevados Supply Chain Team regarding OORs.
• Review OORs for any updates on production, shipping, or delivery dates by Purchase Order number.
• Update Purchase Order ship and delivery dates in NetSuite as needed.
• Document any date changes in the Purchase Order Memo section for tracking purposes.

Qualifications:

• Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business, Supply Chain Management, or related field preferred.
• Experience: Previous experience in a supply chain, administrative, or similar role preferred.
• Skills:
• Proficiency in NetSuite or similar ERP systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with SharePoint or other document management systems is a plus.