Office Admin (Philippines)

Planate Management Group South East Asia Corp (PMGSEAC) is a multi-disciplinary team of highly skilled and experienced professionals dedicated to providing comprehensive support to our clients. Our mission is to deliver the highest quality and most cost-efficient business support services, contributing to the success of our clients and their organizations globally. We strive to become one of the most reliable and trusted providers of business support services.

The Office Admin is responsible for developing, managing and maintaining all engineering document control systems.

Key responsibilities:

• Support engineering activities, maintain and update project documentation, and assist with daily project operations, while addressing any additional client-requested requirements to ensure timely and effective delivery of project objectives.
  


• Timely, accurate and efficient preparation and management of documents. Gather, log, and distribute various engineering documents


• Manage the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments


• Track and expedite documentation, including deviations that are controlled and traceable


• Maintain established files of drawings and correspondence. Logs and routes interdisciplinary checks and supplier data.


• Create and maintain distribution matrices


• Interface with project personnel and clients and work effectively in a multi-discipline team environment


• Ensure project document control standards and issued documentation meets the contract requirements


• Evaluate existing document management systems and procedures in order to streamline the effectiveness


• Assist in creating new policies and procedures that deal with document storage, sharing, sending, and destruction


• Perform other responsibilities associated with this position as may be appropriate.
  
  

Qualifications to be successful in the role

• Bachelor’s degree or equivalent experience in Business Administration, Office Management, or a related field


• At least 1–2 years of experience in office administration, clerical support, or administrative coordination


• Familiarity with documentation processes and administrative works


•  Ability to drive both manual and automatic vehicles with a valid driver’s license


• Strong organizational and time-management skills with the ability to handle multiple tasks efficiently


• Excellent verbal and written communication skills


• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) and other office management software


•  Ability to maintain confidentiality and handle sensitive information professionally


• Strong attention to detail and problem-solving abilities


• Ability to work independently and collaboratively within a team environment


• Professional attitude, reliability, and strong interpersonal skills

Visit our career site https://planate.com/careers-page/  to know more about our other openings.

Why Planate? 

Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere.  We Take Care of Our Own; Personally, and Profession. 

We’d love for you to be a part of our Global workforce, helping us serve as an effective and integrated partner to advance every client's mission!