Office Administrator - Onsite - #35133

Exciting opportunity to join the client, a reputable institution dedicated to empowering professionals through quality language education and cultural training. It offers a dynamic environment that fosters growth, learning, and global collaboration.

Company Profile:

Our client is a leading provider in the online training and education industry, specializing in language and cultural training programs for professionals seeking international career opportunities.

The company delivers profession-specific language courses using structured learning methodologies aligned with international standards. Their programs are designed to help learners develop practical communication skills in listening, speaking, reading, and writing.

Currently, they focus on preparing healthcare and medical professionals for careers in German-speaking countries through comprehensive German language training conducted by qualified instructors, including native speakers.

Overall purpose and responsibilities of the role:

As an Office Administrator, you will be responsible for providing essential administrative and clerical support to ensure the smooth daily operations of the office. Your duties include handling email inquiries, scheduling events, managing office resources, organizing files and records, and supporting the preparation of reports and presentations.

You will also assist in coordinating meetings, events, and conferences, perform data entry tasks, maintain databases and spreadsheets, and welcome visitors and clients.

Overall, you will play a key role in maintaining an efficient, organized, and professional office environment.

Duties and Responsibilities:

• Provide a range of administrative and clerical duties, including handling email inquiries, scheduling events, managing resources, and organizing files and records
• Support the preparation of reports, presentations, and other documents
• Assist with the coordination of events, meetings, and conferences
• Perform data entry tasks and maintain various databases and spreadsheets
• Greet and welcome visitors, clients, and customers to the office
• Contribute to the overall efficiency and organization of the office
• Providing and managing digital learning materials
• Enrolling students in online classes (e.g., setting up Zoom sessions)
• Tracking attendance and performance
• Coordinating billing and service reporting to employers
• Assigned to monitor multiple student batches simultaneously, with the number of students per batch varying depending on the program schedule.
• Participating in general meeting
• Handling confidential student information
• Work with the local and Indian administrator

• Experience in an Administrative or Office support role
• Working with Educational environment/industry is advantageous but not a requirement
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively
• Excellent verbal and written communication skills, with a professional and friendly demeanor
• A keen eye for detail and the ability to work accurately under pressure
• A flexible and adaptable approach to work, with a willingness to take on a variety of tasks
• Good communication skills since it will be interacting with foreign teachers and other professionals
• Can work independently with a minimal supervision.
• Knowledgeable in Google Applications such as document, sheets, calendar, drive, Gmail, google meet, forms, workspace, and any related.
• Experience in using Zoom, Microsoft Teams and Outlook.
• Time Management, Attention to detail and Critical Thinking
• Professionalism and Reliability

Job type: Permanent

Emp type: Full-time

Schedule: Monday - Friday, 8:00, 8:30, or 9:00 AM

Location: Onsite

Industry: Online Training/Education

Expertise: Office Administrator