Office Coordinator

Job Title: Office Coordinator

Location: Santa Rosa, Ca
Schedule: Monday - Friday: 9:00 AM - 5:00 PM
Employment Type: Full-Time

Position Summary

The Office Coordinator plays a critical role in keeping daily office operations running smoothly and professionally. This position supports multiple departments by managing administrative workflows, internal communications, uniforms and equipment programs, and essential business documentation. The ideal candidate is highly organized, proactive, discreet, and comfortable working in a fast-paced environment where priorities can shift quickly.

Key Responsibilities

Office & Administrative Operations

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  Oversee day-to-day administrative operations to ensure the office functions efficiently and in alignment with company standards

  
  


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  Maintain a professional office environment and support consistent internal processes

  
  

Internal Communication & Coordination

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  Manage internal communications, including emails, phone logs, and daily pass-downs

  
  


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  Respond directly to inquiries or route them appropriately to the correct department

  
  


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  Serve as a reliable point of contact for internal teams and external partners

  
  

Uniform & Equipment Administration

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  Administer uniform and equipment programs, including ordering, inventory tracking, and organization

  
  


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  Coordinate site deliveries and manage the collection of returned uniforms and equipment

  
  


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  Maintain accurate records to support accountability and cost control

  
  

Documentation & Business Support

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  Process and maintain contracts, Certificates of Insurance (COIs), and other essential business documents

  
  


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  Provide invoicing and administrative support as needed

  
  


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  Ensure documentation is accurate, organized, and easily accessible

  
  

Cross-Departmental Support

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  Provide administrative support across departments including Operations, HR, Recruiting, and Management

  
  


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  Demonstrate strong organization, initiative, discretion, and professionalism at all times

  
  

Qualifications

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  Previous experience in an office coordination, administrative, or operations support role

  
  


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  Strong organizational and time-management skills with excellent attention to detail

  
  


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  Ability to manage multiple tasks and shifting priorities in a fast-paced environment

  
  


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  Professional written and verbal communication skills

  
  


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  High level of discretion when handling sensitive or confidential information

  
  


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  Proficiency with office systems, email, and document management tools

  
  

Preferred Experience

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  Experience in security, operations, dispatch, HR, or a regulated industry

  
  


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  Familiarity with inventory tracking, uniforms, or equipment programs

  
  


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  Experience supporting multiple departments simultaneously

  
  

Why Join Armorous?

Award-Winning Company – Voted Best Security Company in the North Bay!
Competitive Pay – Weekly direct deposit.
Comprehensive Benefits – Medical, dental, and vision insurance options.
Extra Coverage – Life insurance, identity theft protection, pet insurance, and more.
Paid Time Off & Holidays – We value your time and well-being.
Career Growth – Opportunities to advance within Armorous.
Employee Rewards Program – Get recognized and rewarded for your hard work!
Supportive Team Culture – Work with a company that truly values you.