Office Fitout Project Coordinator

Make Your Mark—Build Smarter Spaces with Smartsourcing!🛠️

Hi! We’re Smartsourcing, and we’re on the lookout for an Office Fitout Project Coordinator to join our Infra team full-time and on-site. If you’ve got a sharp eye for detail, a knack for managing fit-out logistics, and know your way around Smartsheets, we’ve got a seat waiting for you.

📍 Where You’ll Be 

JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 CebuYour Role as an Office Fitout Project Coordinator

As our Office Fitout Project Coordinator, you’ll be the go-to person for planning and executing our BPO office fit-out projects. From sourcing furniture from China to managing contractors and coordinating with finance and building admins—you’ll be on top of every detail. You’ll report directly to our Chief Engineer and Director of Innovation, making sure everything is up to Smartsourcing standards: efficient, ergonomic, and just plain smart.

Key Responsibilities

• Plan, coordinate, oversee and help purchase materials for office fit-out projects for BPO environments, from design to completion.

• Collaborate with designers, vendors, and contractors to create functional, BPO-optimised office layouts.
• Help with sourcing furniture, fixtures, and equipment from suppliers in China, ensuring quality, cost-efficiency, and timely delivery. Liaise with freight forwarders, shipping and customs agents.
• Help and sign up preferred local and overseas suppliers to streamline procurement and build a reliable network for future projects.
• Negotiate with suppliers and vendors, leveraging sourcing expertise from China.
• Develop and track project timelines, budgets, and resources using tools like Smartsheets or equivalent software.
• Liaise with Smartsourcing’s finance team to manage budgets, approvals, and financial reporting.
• Coordinate with building administration to ensure compliance with property regulations and seamless integration of fit-out work.
• Provide regular updates and detailed reports to the Chief Engineer and Director of Innovation on project status and milestones.
• Ensure all fit-out projects meet local safety, ergonomic, and operational requirements from Government Agencies (OBO, City Planning...) and Building Admin.

• Bachelor’s degree in Project Management, Interior Design, Architecture, Engineering, or a related field
• At least 3 years of experience in office fit-out projects (BPO experience is a must!)
• Strong experience sourcing materials from China
• Comfortable working with project management tools like Smartsheets, Trello, Asana, etc.
• Great at juggling priorities and hitting deadlines
• Excellent English communication and negotiation skills (Mandarin is a plus!)

Step Into the Smartsourcing Experience 😄 

Smartsourcing was created with one mission: to change lives. We’re here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we’ve been recognized as one of HR Asia’s Best Companies to Work For. This award isn’t just a title—it’s a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You’ll Love Working Here 

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That’s why we’re all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here’s just a glimpse of what we offer: 

• 🎄 5-day Christmas Leave 

• 👩‍⚕️ HMO coverage for you and your dependent/s from Day 1 of employment 

• ⛑️ Group life insurance from Day 1 of employment 

• 😋 Free lunch + soft breakfast every day 

• ☕ Free coffee every day (latte, americano, or cappuccino) made by our in-house barista 

• 💰🥤 For the night shifters, additional NIGHT DIFF 

• ⛹️ Sports wellness clubs including hiking and free-diving 

• 🏋️ Subsidised gym membership at Anytime Fitness 

• 🤝 Engagement bonuses 

• 🏆 Over-the-top monthly, quarterly, and annual performance bonuses 

• 🙌 Exclusive discounts in selected restaurants and merchants 

• 🥳 Themed BFFs, monthly knockoffs, summer parties 

• 🧘🏼‍♂️ Community give-back programs and personal development workshops 

• And so much more! 

Ready to lead smarter, better office builds with a team that supports your growth? 🚀 Apply now and help shape the future of work at Smartsourcing! 💼