Operations and Admin Coordinator (Inventory & Reporting) (030-990)

​​Looking for Philippines-based candidates

Job Role: Operations and Admin Coordinator (Inventory & Reporting)

Compensation range: $2,000 AUD - $2,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are:

At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:  

Our client is an Australian-based premium distributor partnering with professional haircare brands that are known for innovation, quality, and sustainability. Rather than simply supplying products, they focus on helping salon owners and stylists grow thriving businesses through education, support, and long-term partnerships. 

Working closely with creative professionals across the industry, they champion brands that inspire artistry, encourage individuality, and deliver meaningful results. Their mission is to empower salon businesses to achieve greater success—both creatively and commercially—by providing the tools, knowledge, and support needed to grow with confidence.

Role Overview:

We're looking for a proactive and highly organized Operations and Admin Coordinator to support the day-to-day operations of a growing Australian business. This role combines inventory management, reporting and analytics, supplier coordination, and executive support, making it ideal for someone who enjoys both operational detail and business administration.

You'll play a key role in maintaining accurate inventory records, generating business insights through reporting, supporting purchasing and forecasting activities, and helping the founder stay organized and focused on strategic priorities. This is an opportunity to become a trusted member of a collaborative team where your work will directly contribute to business growth and operational excellence.

Key Responsibilities: 

Inventory Management

• Oversee inventory operations to maintain accurate stock levels and proper stock rotation
• Monitor stock movement and coordinate with suppliers to ensure timely replenishment
• Conduct regular inventory audits and reconcile physical vs system records
• Maintain and update the inventory management system

Reporting & Analytics

• Generate regular reports on stock levels, turnover rates, and order fulfilment
• Analyse inventory data to identify trends, forecast demand, and optimise product performance
• Produce customised reports on sales results, education outcomes, and purchasing for management
• Provide actionable insights to improve inventory management and forecasting

Forecasting & Demand Planning

• Collaborate with sales and operations to anticipate future stock needs
• Use sales trends, seasonality, and historical data to inform purchasing decisions

Order & Supplier Administration

• Process purchase orders and customer orders accurately and efficiently
• Communicate with suppliers to coordinate deliveries and resolve discrepancies
• Manage order tracking, shipping schedules, and inventory records

Executive & Founder Support

• Manage the founder's inbox — filtering, prioritising, and flagging items that need attention
• Coordinate calendar scheduling, meeting prep, and follow-ups on behalf of the founder
• Draft correspondence, prepare briefing notes, and handle ad hoc administrative requests
• Track action items, deadlines, and priorities across active projects
• Book flights and other logistical travel needs
• As the role evolves, take on broader operational and strategic support responsibilities

Cross-Department Collaboration

• Work closely with management and the sales & education team, providing admin support and surfacing data trends
• Support process improvements and documentation as the business scales

Required Skills and Qualifications:

• 2–3 years minimum experience in operations coordination, including inventory management and reporting
• Strong experience with inventory management software and Excel / Google Sheets — you know your way around a spreadsheet
• Demonstrated use of AI tools (Claude preferred)
• Solid organisational skills with strong attention to detail
• Analytical mindset — you enjoy digging into numbers to find patterns and improvements
• Proactive, solutions-driven attitude — if you see a better way, you speak up
• Great written and verbal communication skills in English

Nice to Have:

• Experience in the hair, beauty, or FMCG sector is highly desirable but not essential
• Experience supporting a founder or senior executive in a PA/EA or operations capacity is a strong plus

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)