Operations & Payroll Coordinator

Job Summary:

We are seeking a highly organized and detail-oriented Operations & Payroll Coordinator to manage key financial, operational, and administrative functions. This role is responsible for overseeing weekly payroll, coordinating contracts and client communication, supporting HR onboarding, and performing monthly financial reconciliation tasks. The role requires a proactive professional who can work across multiple departments and ensure seamless execution of recurring and ad hoc responsibilities.

Key Responsibilities:

1. Payroll & HR Administration

• Process weekly payroll and commissions every Thursday.


• Ensure timely payment of:




• Contractor payments.


• Commission on new contracts and daily sales (monthly).




• Submit tech expenses to payroll team weekly.


• Coordinate new staff onboarding.


• Manage sponsorship tasks


• Handle Workers Compensation claims and documentation (as required).


• Maintain wage journals and ensure accuracy of payroll records.

2. Operations Support

• Set up new clients and generate contracts.


• Raise weekly sales invoices


• Respond to daily queries from the operations team.


• Review and manage expired contracts

3. Credit Control

• Approve new clients for credit.


• Monitor and act on creditor watch notifications (ad hoc).

4. Financial & Month-End Tasks

• Complete and report on month-end financial


• Prepare monthly cash register reports.


• Ensure KPI reporting and documentation is maintained accurately.

Skills & Experience:

• Proven experience in payroll, accounts, or operational administration.


• Familiarity with payroll systems and financial reporting tools.


• Ability to handle confidential and sensitive information.


• High attention to detail and time management.


• Excellent written and verbal communication skills.


• Prior experience in a service-based industry is advantageous.