Patient Care Coordinator-(Medical Intake)

Job Summary

Best Office Staff is seeking a compassionate and detail-oriented Patient Care Specialist to join our team. This role is critical in ensuring a positive experience for our patients from their first interaction with the clinic through their ongoing care. The ideal candidate will have a strong commitment to exceptional patient service, excellent communication skills, and an ability to thrive in a fast-paced, patient-centered environment.

Responsibilities

• Patient Interaction: Greet and check in patients with a friendly, welcoming demeanor. Guide them through the intake process, answer questions, and ensure they feel comfortable.


• Scheduling Appointments: Efficiently schedule and confirm patient appointments, ensuring minimal wait times and optimal clinic flow for both eye care and aesthetics services.


• Patient Records: Maintain and update patient records accurately, ensuring confidentiality and compliance with HIPAA standards.


• Insurance Coordination: Verify insurance eligibility for eye care services, handle prior authorizations, and assist patients with insurance-related questions.


• Billing and Payments: Assist with billing inquiries and payments for both eye and aesthetics services, explaining costs and insurance coverage where applicable.


• Communication: Serve as the main point of contact for patients, responding to phone calls, emails, and messages promptly.


• Pre-Visit Preparation: Prepare necessary forms and documentation for patient visits in both departments and ensure that all pre-visit requirements are completed.


• Patient Education: Provide basic information to patients about eye health, aesthetics procedures, and follow-up care instructions, as directed by the clinical professionals.


• Post-Treatment Assistance: Provide patients with aftercare instructions for aesthetics treatments and eye care procedures, ensuring they understand recovery steps and product usage.


• Product Sales Support: Assist with the sale of recommended skincare products, eye care products, or cosmetics, explaining benefits as advised by the clinic specialists.


• Team Collaboration: Work closely with clinical staff in both eye care and aesthetics to ensure seamless patient care and clinic efficiency.

Qualifications

• Education: Medical Background is a plus


• Experience: Minimum 2 years of experience in a healthcare or customer service setting, preferably in an eye clinic, aesthetic clinic, or similar medical environment.


• Skills:
  
  
  
  • Strong English communication and interpersonal skills.
  
  
  • Proficient in medical scheduling software and basic office software (e.g., Microsoft Office).
  
  
  • Detail-oriented with the ability to multitask in a busy clinical environment.
  
  
  • Knowledge of insurance verification and billing processes is preferred.
  
  
  • Bilingual skills (especially in Spanish) are a plus.
  
  
  
  

Key Competencies

• Empathy and Patience: Show compassion and understanding towards patients, especially those who may be anxious about their appointments or treatments.


• Problem-Solving: Ability to address patient issues proactively and work collaboratively to resolve them.


• Organizational Skills: Maintain patient records and appointment schedules accurately and efficiently.

Device Requirements:

• Processor: Intel iCore 5, Ryzen 5, or higher


• RAM: 16GB or more


• Setup: Dual Monitor


• Accessories: Noise-canceling headset & camera