Payroll Director

POSITION SUMMARY

The Payroll Director is responsible for overseeing the end-to-end Payroll processing of multiple facilities and employees. The role is responsible for reviewing and identifying processing errors and using their comprehensive knowledge of basic payroll principles and state/local tax regulations to remediate the issue prior to transmission. This position requires excellent communications skills, including the proper use of payroll terminology, professionalism, and ability to preserve confidentiality

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist with training in payroll processes/updates and coach and counsel staff to minimize performance and improve services and efficiencies
• Collaborate with other departments as required for process improvements
• Ensures accurate calculation of wages, tax withholdings, and company deductions. Prepares statistical reports on employee pay, bonuses, vacation, sick time, disability and workers compensation leave, and taxes/withholdings, etc.
• Ensures proper governmental reporting and compliance
• Ensure processors meet the transmission deadlines for payroll each pay period
• Maintains accuracies of payroll processing and confidentiality of payroll records
• Provides input to strategic decisions that affect the functional area of responsibility
• Capable of resolving escalated issues arising from operations and requiring coordination with the facilities to resolve
• Monitor productivity on a regular basis to meet established Payroll guidelines. As necessary establish and implement action plans when variances occur
• Plan work assignments and resource allocation with full consideration of timeliness and financial impact
• Appropriately manage staff to ensure compliance with applicable standards, adheres to organization's policies and procedures, including standards of behavior and safety guidelines
• Manage workflow to ensure all payroll transactions are processed timely and accurately
• Reconcile payroll prior to transmission, audit entries, and validate confirmed reports after transmission
• Thorough understanding of state and local tax regulations, in order to determine proper taxation employees record
• Communicate with Corporate Payroll Team and other parties regarding Payroll issues, as appropriate
• Enhance communication between various levels of staff, departments and customers to promote a caring and respectful work environment
• Provide direction and delegation in a positive, professional manner and ensures follow-through
• Thoroughly understand the dependencies that exist with other HR/Finance departments
• Identify and propose solutions for process improvements
• Assist with special projects, as requested
• Assist with the formation, implementation, and maintenance of policies and procedures, job descriptions and competencies

KNOWLEDGE, SKILLS, ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The list below are representative of the knowledge, skill and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist with training in payroll processes/updates and coach and counsel staff to minimize performance and improve services and efficiencies
• Collaborate with other departments as required for process improvements
• Ensures accurate calculation of wages, tax withholdings, and company deductions. Prepares statistical reports on employee pay, bonuses, vacation, sick time, disability and workers compensation leave, and taxes/withholdings, etc.
• Ensures proper governmental reporting and compliance
• Ensure processors meet the transmission deadlines for payroll each pay period
• Maintains accuracies of payroll processing and confidentiality of payroll records
• Provides input to strategic decisions that affect the functional area of responsibility
• Capable of resolving escalated issues arising from operations and requiring coordination with the facilities to resolve
• Monitor productivity on a regular basis to meet established Payroll guidelines. As necessary establish and implement action plans when variances occur
• Plan work assignments and resource allocation with full consideration of timeliness and financial impact
• Appropriately manage staff to ensure compliance with applicable standards, adheres to organization's policies and procedures, including standards of behavior and safety guidelines
• Manage workflow to ensure all payroll transactions are processed timely and accurately
• Reconcile payroll prior to transmission, audit entries, and validate confirmed reports after transmission
• Thorough understanding of state and local tax regulations, in order to determine proper taxation employee͛s record
• Communicate with Corporate Payroll Team and other parties regarding Payroll issues, as appropriate
• Enhance communication between various levels of staff, departments and customers to promote a caring and respectful work environment
• Provide direction and delegation in a positive, professional manner and ensures follow-through
• Thoroughly understand the dependencies that exist with other HR/Finance departments
• Identify and propose solutions for process improvements
• Assist with special projects, as requested
• Assist with the formation, implementation, and maintenance of policies and procedures, job descriptions and competencies