Personal Assistant

Job Overview: We are seeking a highly organized and proactive Personal Assistant. The ideal candidate will be responsible for managing the executives day-to-day activities, ensuring efficiency and enabling them to focus on high-priority tasks. This role requires excellent time management, communication skills, and attention to detail.

Job Responsibilities:

• Manage and maintain the executives calendar, including scheduling appointments, meetings, and travel arrangements.
• Act as a point of contact between the executive and internal/external stakeholders.
• Handle confidential and sensitive information with discretion.
• Coordinate and prepare reports, presentations, and meeting materials.
• Organize and file important documents, both digitally and physically.
• Handle personal errands and tasks as requested.
• Screen phone calls, emails, and other forms of communication, responding on behalf of the executive when appropriate.
• Assist in special projects, ensuring timely completion of tasks.
• Monitor deadlines, commitments, and follow-ups.
• Perform general administrative duties such as filing, invoicing, and ordering supplies.

Job Specifications:

• Proven experience as a Personal Assistant.
• At least a year of work experience in the same field.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and calendar management tools (e.g., Google Calendar, Outlook).
• Ability to work under pressure and prioritize tasks effectively.
• Trustworthy and able to handle confidential information with integrity.
• Flexibility to adapt to the executives needs and changing priorities.
• Willing to work full onsite.
• Can start ASAP.