Personal Assistant (Executive & Marketing Coordination)

Our client is a vibrant, mid-sized Australian law firm known for its supportive and friendly culture. With a team of approximately 26 professionals, they pride themselves on being an "easy-going" and "young at heart" practice that balances high-quality legal work with a fun, diverse, and collaborative environment.

They are now seeking to hire a Personal Assistant (Executive & Marketing Coordination) to provide high-level support to the Managing Director and drive personal brand initiatives. This dual-function role is essential for streamlining executive operations and enhancing the firm's market presence through coordinated social media and business development efforts.

Job/Role Responsibilities

Executive Support and Practice Management

• Manage executive calendars, appointments, and travel arrangements
• Screen and prioritise emails, calls, and various correspondence
• Work with the Office Manager to prepare meeting agendas, notes, and follow-up actions
• Assist in the preparation of internal and external communications
• Support the Managing Director in meeting personal and professional deadlines
• Coordinate with external service providers including accountants and IT specialists
• Support HR administration tasks such as contracts and onboarding processes

Marketing and Brand Coordination

• Assist in developing and updating social media content across LinkedIn and Instagram
• Help create engaging newsletters and website content
• Maintain and update the client and referral database within the CRM
• Support relationship management and business development initiatives
• Assist in the coordination of events and sponsorships to enhance brand visibility
• Liaise with external vendors such as designers, photographers, and SEO consultants
• Ensure brand consistency across all company materials and touchpoints
• Track marketing budgets, invoices, and calendar deadlines.

• Proven experience as an Executive Assistant or Personal Assistant
• Advanced proficiency in Microsoft Office programs
• Exceptional written and verbal communication skills
• Strong organisational skills with the ability to manage competing priorities
• A proactive and committed approach to delivering high-quality work
• Ability to build strong professional relationships and fit into a friendly team culture

Nice-to-Have Skills

• A degree or diploma in Marketing
• Prior experience working within a law firm
• Experience using Smokeball or similar legal practice management software
• Familiarity with CRM systems and social media management for professional platforms

• ​Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Annual leave
• 13th-month pay
• With Government Mandated Benefits