PH - Bookkeeper

About MyOutDesk

Since 2008, MyOutDesk has connected highly skilled professionals with growing and established U.S.-based organizations, enabling them to make a real and measurable business impact as part of extended global teams.

Trusted by companies in real estate, healthcare, finance, professional services, and other growth industries, MyOutDesk provides professionals the opportunity to build stable, long-term remote careers while contributing meaningfully to high-performing teams.

About the Client

Our client is San Diego’s premier destination for high-end tile, natural stone, plumbing, lighting, and luxury home fixtures. As an exclusive Waterworks boutique partner, we serve discerning homeowners, interior designers, and contractors throughout Southern California. We are a $5M+ retail and design business with a passion for exceptional materials and an uncompromising standard of service.

About the Role

We are seeking an experienced Full Charge Bookkeeper to own the day-to-day financial operations of our business. This is a high-trust, high-impact role where you will be the financial backbone of the company — responsible for keeping our books clean, our accounts reconciled, and our owner informed. You will work closely with ownership and our outside CPA, and will be expected to operate with a high degree of independence and accuracy.

Accounts Payable & Receivable

• Process vendor invoices, purchase orders, and customer payments in a timely and accurate manner
• Manage aging reports and follow up on outstanding receivables
• Reconcile customer deposits and vendor credits

Bank & Credit Card Reconciliation

• Perform monthly reconciliations for all Bank of Commerce accounts
• Reconcile credit card statements and ensure accurate coding to the correct GL accounts
• Identify and resolve discrepancies promptly

Financial Reporting

• Prepare accurate monthly Profit & Loss statements, Balance Sheets, and Cash Flow reports for ownership review
• Maintain a clean and audit-ready general ledger
• Coordinate with our outside CPA for quarterly reviews and annual tax preparation

Payroll

• Process semi-monthly or bi-weekly payroll through ADP
• Ensure accurate payroll tax filings and employee records in coordination with ADP
• Handle onboarding/offboarding of employees in the payroll system

Point-of-Sale Integration (Lightspeed)

• Reconcile daily Lightspeed POS sales data with QuickBooks Online
• Ensure accurate mapping of product categories, sales tax, and payment types
• Flag and resolve discrepancies between POS and accounting records

QuickBooks Online Management

• Serve as the primary administrator of QuickBooks Online
• Maintain a clean chart of accounts and enforce consistent coding practices
• Set up and manage bank feeds, rules, and integrations

• 3–5 years of full charge bookkeeping experience, ideally in retail or a product-based business
• Proficiency in QuickBooks Online — you can navigate it in your sleep
• Experience with ADP for payroll processing
• Familiarity with Lightspeed POS or similar retail point-of-sale systems
• Strong understanding of GAAP, accrual vs. cash basis accounting, and retail-specific accounting nuances (inventory, COGS, etc.)
• Bank reconciliation expertise — this will be a core part of your weekly workflow
• Highly organized, detail-oriented, and comfortable owning a full set of books independently

• $400 Placement Bonus after successfully completing your first 30 days with your first MOD client

• Independent Contractor Referral Program – Earn up to $330 for every successful referral
• MOD Cash Advance Program available after 6 months of active service with MOD client/s
• Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s
• Dental Benefits through Maxicare Dental Hub
• Optical Reimbursement for HMO principal members
• Group Life Insurance with Accidental Death & Dismemberment coverage
• Maternity Reimbursement for both normal and Caesarean delivery
• 6 Paid US Holidays
• 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client
• 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s
• Unlimited learning Opportunities through MODUniversity
• Diverse, inclusive, and supportive workplace environment