Procure to Pay Associate

Duties and Responsibilities:

1. Operational Management:

a. Supplier Invoices

Conduct three ways matching with Purchase order and GRNs in case of Purchase order based Invoices.

Ensure proper approval and authorization in case of Non Purchase order based Invoices.

Account accurately the invoice in correct code and timely payment.

b. Employee Time and Entertainment Expense Claim

Carry out check to ensure that employees claim are as per country expenses reimbursement policy.

Ensure the expense claims are duly approved by relevant authority.

Account accurately the claim in correct code and timely payment.

c. Inter-Company Invoices

Check accuracy of Inter-company invoices as per policy.

Ensure the expense claims are duly approved by relevant authority.

Account accurately the Claim in correct code and timely payment.

d. Process VAT claims received from tax department of local country office.

e. Prepare batches of invoices for data entry.

f. Ensure all transactions comply with Citadel Pacific Ltd. (CPL) financial policies and procedures and meets legal, statutory audit and internal control requirement.

g. Provide support for resolving vendor queries, vendor statements of accounts.

h. Maintain all accounts payable reports, spreadsheets and corporate accounts payable files.

i. Build relationship of trust with customer, and other team members.

j. Comply with other instruction as directed.

2. Performance & Service Management

a. Executes work in accordance with the service management framework by providing timely and accurate customer service.

b. Coordinates and manages communication channels and helpdesk tickets related to Invoice processing status.

c. Ensure build and implementation of best practices.

Qualifications:

• 1 - 3 years experience in accounting functions.
• Accounting/Management degree/diploma
• Recognised general accounting qualification is a plus
• Sound ERP knowledge (SAP, Oracle, MSNav)
• Must have advanced Excel skills and Proficient in basic math skills
• Knowledge and understanding of Accounts Payable and accounting functions, Employee expenses claims and Inter-company accounting.
• Good negotiation, complex payment and allocation issues skills
• Broad Accounting and Vendor Management knowledge & strong financial knowledge
• Strong influence and impact
• Able to establish credibility with internal/external