Procurement Assistant

A motivated and detail-oriented Procurement Assistant to join the CS team. The successful candidate will support the procurement process by documenting, tracking, and coordinating asset repair activities to ensure accurate records, compliance, and visibility of asset condition and repair status.

Key Responsibilities:

• Record asset damage, defects, and repair requirements in the asset management system

• Create and update repair logs, service reports, and maintenance records

• Track repair status, turnaround time, and vendor or technician actions

• Verify completeness and accuracy of repair documentation and approvals

• Maintain asset repair history, including repair costs and replacement recommendations

• Ensure documentation complies with internal policies and audit requirements

• Coordinate with repair vendors, technicians, and asset owners for status updates

• Perform ad hoc administrative and documentation-related tasks as assigned in support procurement operations.

• Receive and review purchase orders, ensuring accuracy and timeliness.

• Maintain and update supplier databases and procurement records.

• Monitor inventory levels and assist in inventory management to prevent stock shortages.

• Support the Procurement Officer in the evaluation of supplier performance and compliance with contracts.

• Assist in preparing reports and documentation related to procurement activities.

• Help organize procurement-related meetings and maintain minutes.

• Assist in maintaining compliance with procurement policies and procedures.

Qualifications:

• Bachelor's degree in Supply Chain Management or a related field (preferred but not mandatory).

• Previous experience in procurement or supply chain management is a plus but not mandatory.

• Strong organizational skills and attention to detail.

• Good communication and interpersonal skills.

• Intermediate proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

• Familiarity with procurement software and tools is an advantage.