Procurement Officer Administration

We are looking to hire a Procurement Officer – Administration to support our procurement and logistics operations, primarily focusing on administrative tasks while also assisting with day-to-day procurement activities as needed.

The ideal candidate should have the following responsibilities and qualifications:

Key Responsibilities:

• Maintain accurate and up-to-date shipment schedules for all purchase orders

• Track supplier dispatch dates, transit times, and estimated arrival dates

• Compile regular shipment status reports (daily, weekly, or monthly as required)

• Identify and report delays, early deliveries, or changes to shipment schedules

• Liaise with suppliers, freight forwarders, and internal stakeholders to confirm shipment details

• Update internal systems (ERP, spreadsheets, or tracking tools) with shipment information

• Reconcile shipment data against purchase orders and delivery documentation

• Escalate risks impacting delivery timelines to procurement or operations teams

• Prepare summary reports highlighting on-time delivery performance and exceptions

• Support procurement team with ad-hoc shipment and logistics reporting requests

• Ensure documentation accuracy and compliance with internal reporting standards

• Maintain organised records of shipment schedules and correspondence

• Perform general procurement and administration tasks as required

Candidate Requirements:

• Responsible and proficient in Excel

• Experience with ERP systems

• Strong organisational and communication skills

• Ability to liaise with internal teams, suppliers, and other stakeholders