Procurement Specialist

Position Summary:

The Procurement Specialist is responsible for researching, evaluating, and purchasing products in accordance with company guidelines, procurement restrictions, and applicable regulations. This role focuses on sourcing from an existing approved vendor base, processing procurement requests efficiently, and ensuring compliance and accurate documentation throughout the procurement process.

Job Details:

Work Setup: Onsite (Exxa)

Possible Shifts: Monday to Friday 9 AM to 6 PM | Monday to Friday 12 PM to 9 PM (Manila Time)

Holidays: Following US Holidays

Responsibilities:

• Promptly and efficiently solicit opportunities and requests for quotes from approved vendors.
• Secure 2–3 compliant quotations for each assigned procurement request.
• Review, compare, and evaluate supplier quotations to identify the most competitive and compliant offer.
• Ensure awards are made in full compliance with company guidelines and contractual requirements.
• Verify that vendor quotes meet all country-of-origin and other applicable procurement regulations.
• Negotiate pricing, payment, and delivery terms in line with company terms and conditions.
• Maintain audit readiness by saving all communications, quotes, and supporting documentation in the ERP system.
• Primarily source from the existing approved vendor base; suggest new vendors only when necessary and in coordination with management.
• Collaborate with internal teams and external partners (mainly vendors and customers) to clarify requirements and ensure accurate specifications, part numbers, and quantities.
• Build and maintain strong supplier and customer relationships to support effective sourcing and procurement.
• Perform other related duties as assigned

Qualifications:

• Bachelor’s degree required.
• 1–2 years of purchasing, procurement, or related experience preferred.
• Background in customer service is strongly preferred.
• Proficiency in English (written and verbal) is required.
• Strong interpersonal, verbal, and written communication skills (especially for business email).
• High attention to detail and accuracy in compliance and documentation.
• Ability to analyze pricing, margins, and basic financial metrics.
• Understanding of standard commercial payment terms.
• Capable of independent decision-making and synthesizing information.
• Excellent organizational and time management abilities.
• Comfortable working in fast-paced, deadline-driven environments.
• Coachable and open to training on new systems or processes.
• Proficiency in Microsoft Office Suite, particularly Excel (including use of formulas).
• Experience using ERP systems such as NetSuite is preferred.
• Familiarity with Slack or similar business communication tools is a plus.
• Experience in freight forwarding, logistics, or supply chain is a plus.
• Aptitude for working with numbers; interest or background in math, finance, or accounting is a plus.