Project Billing Specialist

Woolpert is hiring a Project Billing Specialist to join our dynamic finance team at our Johannesburg, South Africa office. This is fully remote position is responsible for supporting accurate project set up, ensuring contract compliance and delivering timely and precise billing across project. Qualified candidates will have strong accounting skills, attention to detail and experience in project-based financial management.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country where the job is located.

What will you do:

• Review and approved customer account set up in compliance with company standards ensuring all required billing are details on file
  


• Review contracts, purchase orders, and billing terms, and accurately capture billing details in the management information system (MIS)
  


• Prepare accurate and timely invoices and submit  them through multiple billing portals.
  


• Maintain clear communication with the project accountant team lead and the digital innovation CSM/FSR team via email and messaging portal.
  


• Process expense transfer to the correct accounts within the MIS and ensuring proper approval and maintain a clear audit trail.
  


•  Support the Project Accountant team lead and Digital Innovation CSM/FSR team in coordinating and monitoring billing and collection.
  


• Process billing voids and write-offs with appropriate approval
  


• Maintain accurate customer account records, including invoices and contract documentation.
  


• Initiate and manage customer account close-outs to ensure all MIS records are complete and accurate.
  


• Review and monitor customer record updates in the CRM system, ensuring supporting documentation aligns with MIS billing records.
  


• Accurately process payment and follow up with the relevant internal teams where necessary.
  


• Monitor collections, maintain AR ledger comments, and engage directly with customers when required.
  


• Escalate unresolved collection matter (60+ days outstanding) to the Project Accountant Team Lead and Digital Innovation CSM/FSR team.
  


• Ensure compliance with the CSP process.
  


• Participate in company wide initiatives, including quality assurance and continuous improvement.
  

Requirements

What will you bring:

• BCom Accounting degree or related qualification with 4-6 years of relevant experience
  


• Experience with Dynamics 365, Salesforce and Adobe for billing purposes
  


• Proficiency in accounting system and financial reporting
  


• Strong Microsoft office skills with proficiency in Adobe products, database management software, and internet-based tools
  


• Experience with bulk invoicing preferred
  


• Excellent written and verbal communication skills
  


• Ability to build and maintain positive working relationships internally and externally.
  


• Comfortable working with all levels of management, Clients, and employees
  


• Customer focused with the ability to anticipate and respond to internal and external stakeholder needs
  


• Strong Collaboration skills with the ability to set goals, solve problems and make sound decisions to enhance organizational effectiveness.