[Project Lassie] Procurement Administrator

Role Description and Responsibilities

The Procurement Administrator is responsible for supporting the Procurement team in the administration and coordination of contract management, procurement reporting, data analysis, electricity service management, and anti-modern slavery compliance activities. The role ensures process accuracy, timely data handling, and stakeholder coordination to maintain operational efficiency and compliance.

Required Skills and Qualifications

Procurement Administration

• Manage the end-to-end workflow of the contract sign-off and review process.


• Coordinate all administrative tasks related to contract reviews.


• Maintain and upload contracts into the Contract Management System, ensuring data accuracy and version control.


• Provide support in drafting and formatting tender documents.


• Assist in maintaining and updating the procurement pipeline and team reports.


• Perform data entry and basic-to-intermediate Excel analysis on project-related datasets.

Electricity Administration

• Oversee administration for the electricity category, in coordination with brokers and internal teams.


• Manage onboarding/offboarding of sites including system updates and documentation handling.


• Maintain accurate records of electricity accounts, usage data, invoices, and billings.


• Validate invoices, resolve discrepancies, and ensure timely and accurate data processing.


• Support reporting functions including electricity usage and performance, working closely with Finance and brokers.


• Act as the point of contact for electricity-related communications between internal stakeholders and the broker.

Anti-Modern Slavery Administration

• Coordinate and send communications to suppliers regarding Anti-Modern Slavery compliance requirements.


• Track and follow up with suppliers on questionnaire submissions and required documentation.


• Validate received documents against a compliance checklist and follow up for outstanding items.


• Input supplier responses into internal systems to generate risk ratings and maintain compliance records.

KEY COMPETENCIES

• Strong administrative and organizational skills


• Detail-oriented with a high level of accuracy


• Proficient in Microsoft Excel (basic to intermediate level)


• Strong communication skills, both written and verbal


• Ability to manage multiple priorities and stakeholders


• Experience with contract management systems or similar platforms is desirable

Qualifications and Experience

• Prior experience in procurement, contract administration, or a similar administrative support role


• Familiarity with energy services or supplier compliance processes (preferred)


• Experience working with internal and external stakeholders