Project Manager Administrator

Project Administrator

We are seeking an Project Manager Administrator who is super strong on the phones and can multi-task a lot of key admin roles in our office. This role will include scheduling all painters their jobs, dispatching jobs to painters and suppliers, coordinating their jobs daily and weekly, managing the field in every aspect from the time the job is assigned, until its completed and paid in full.

We are looking for team members who want to evolve and grow into something greater and look at as your home for the future! We have won numerous company awards including most recently 500 GROWTH CANADA according to Canadian Business Profit 500, and a nominee for Ernst and Young Entrepreneur of the Year in 2017, so if you ARE willing to grow, adapt, be able to pivot quickly, and be a self-starter, this is the absolute right place for you.

Please note, although we foster a very positive work environment, because we are in the construction industry, a thick skin and ability to deal with tradespersons and difficult clients are a necessity.

Also please note, this is NOT a typical Monday to Friday 9 am to 5 pm job. You will be likely asked to work evenings and weekends up to 10:00pm EST, and weekends regularly in order to fulfill the job requirements. So if you have personal commitments that require a strict 9 am to 5pm regiment, this job unfortunately will not be for you.

RESPONSIBILITIES:

• The first point of contact for all painters, field staff, and new clients
• Build trust and rapport with clients, listen and gather project requirements
• Processing Contracts, processing deposits, drafting work orders, and other related administrative duties
• Recruit and screen new applicants for various roles in our company
• Scheduling and dispatch jobs to painters as needed
• CRM management and client updating as needed
• Computer and data entry management - any prior bookkeeping and job costing skills are a big bonus
• FLEXIBLE time commitments to work some week days up to 9-10pm and weekends regularly

QUALIFICATIONS:

• Natural people skills, with the ability to easily connect and build trust
• Ability to build rapport, persuade and influence in a matter of seconds of the first contact on the phone.
• 100% Self-starter
• Super strong detail orientation
• Must be tech-savvy and know their way around a computer and various software programs
• Experience with Google Drive, Dropbox, Infusionsoft or related CRM software is a big plus strong communication skills, particularly via telephone
• Excellent with customer service and dealing with client concerns
• High organizational skills and strong multi-tasking ability
• Ability to prioritize own workload and handle competing deadlines
• Very strong computer skills
• College degree preferred and 2-3 years experience in office administration
• Worked in a small business for at least 2-3 years before
• Familiarity with marketing automation is an asset
• Knowledge of painting/trades/home renovation is an asset
• Good knowledge of the GTA is an asset

This position will earn in the 35000-40000 PHP per month in the first year based on your experience and ability to execute on a daily basis.