Project Support Specialist - Administration and Project Coordination Opportunity

Project Support Specialist – Philippines

About the Role

Inizio Medical is growing, and we are excited to be building a dedicated team of Project Support Specialists based in the Philippines. In this role, you will work closely with our global teams across Inizio Medical, including ApotheCom, Nucleus Global, and Ashfield MedComms, in the US, UK, EU, and South Africa. This role provides a unique opportunity to contribute to the delivery of high-quality medical communications projects in the pharmaceutical industry while gaining exposure to an international working environment.

At Inizio Medical, we combine science, creativity, and innovation to deliver impactful medical affairs strategies and communications for leading healthcare companies. By bringing clarity to complex data, we create meaningful medical education and communication materials supported by advanced analytics and AI. Our people are central to our success, and attracting new talent is key to our continued growth.

We are looking for highly organised Project Support Specialists to support the delivery of client projects from setup through to completion. This is a varied, fast-paced role that combines project operations, financial coordination, and publications management. It will suit someone with experience working in a BPO (Business Process Outsourcing) or a similar organisation who is interested in developing their career in healthcare or the pharmaceutical industry.

Specifics

This role provides support across project delivery, financial management, and publications coordination. It focuses on keeping work organised, ensuring accuracy, and supporting smooth processes from start to finish.

• Provide support across project planning and financial management, with a focus on organisation, accuracy, and attention to detail


• Contribute to tracking budgets and keeping financial information up to date


• Support the coordination of projects, maintaining clear communication with stakeholders and tracking progress effectively


• Maintain accurate records and ensure work aligns with required standards and processes


• Assist with reporting and administrative tasks, keeping documentation well organised


• Support audits, submissions, and ongoing process improvements

Key Skills

• Strong organisational skills and exceptional attention to detail


• Confidence in working with Microsoft Excel and managing data and tracking tools


• Ability to manage multiple priorities and deadlines


• Excellent written and verbal communication skills


• Flexibility, adaptability, and resourcefulness


• Strong sense of accountability and ownership


• Ability to work independently with limited supervision


• Ability to work as part of a team and build productive working relationships across Inizio Medical

Academic Background

• Experience working in a BPO, medical insurance, or a related organisation, ideally within healthcare or pharmaceuticals


• Experience as a virtual assistant would be helpful


• A degree


• This role does not require a scientific or medical background

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.