Property Management Assistant

Job Description:

We are seeking a detail-oriented and organized Property Management Assistant to support our team in managing a diverse portfolio of properties. This role involves a variety of tasks, including property management, data entry, tenant communication, and vendor coordination.

Key Responsibilities:

• Property Management:
• Assist in property management tasks such as lease administration, rent collection, and eviction processes.
• Maintain accurate property records, including lease agreements, maintenance records, and tenant information.
• Coordinate property inspections and maintenance work orders.
• Data Entry:
• Input and update property and tenant information into property management software (Buildium).
• Process rental payments and other financial transactions in QuickBooks.
• Maintain accurate and up-to-date records in ClickUp.
• Tenant Communication:
• Respond to tenant inquiries and concerns in a timely and professional manner.
• Handle tenant move-ins and move-outs, including conducting walkthroughs and processing security deposits.
• Enforce lease terms and resolve tenant issues.
• Vendor Coordination:
• Coordinate with vendors for maintenance and repair services, including scheduling appointments and approving invoices.
• Negotiate contracts and pricing with vendors.
• Oversee vendor performance and resolve any issues.

Required Skills and Qualifications:

• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with property management software (Buildium) preferred
• Ability to work independently and as part of a team
• Excellent written and verbal communication skills
• Strong problem-solving and decision-making abilities
• Quickbooks and Click up

WFH

Full - Time