Purchasing and Operations

Position: Purchasing and Operations

Number of hours: 20 hours/week
Schedule: German Time Zone

Key Responsibilities

• Follow up with suppliers regarding production supplies, materials, requirements, and pending items.

• Coordinate and monitor packing activities to ensure orders are prepared correctly and on schedule.

• Follow up on shipments, deliveries, and expected delivery schedules.

• Monitor outstanding orders and provide updates on shipment or production status.

• Manage orders, purchasing details, and product information within the company system.

• Ensure order details, product information, quantities, and statuses are accurately entered and updated.

• Maintain accurate and organized records of orders, supplier communications, shipments, and operational activities.

• Coordinate with suppliers regarding order changes, availability, production requirements, and delivery concerns.

• Communicate with relevant internal teams regarding purchasing, logistics, inventory, and operational requirements.

• Assist in identifying and following up on delayed, incomplete, or pending orders.

• Support day-to-day purchasing and operations administrative tasks as required.

• Ensure all relevant information is properly recorded and updated in Odoo CRM.

• Provide timely updates regarding supplier, order, production, and shipment status.

Qualifications

• Previous experience in Purchasing, Procurement, Operations, Supply Chain, Logistics, Order Management, or a similar role.

• Hands-on experience with Odoo CRM is required.

• Experience coordinating and communicating with suppliers or vendors.

• Experience managing and monitoring purchase orders, production schedules, shipments, or deliveries.

• Familiarity with order processing, product information management, and operational recordkeeping.

• Strong organizational and administrative skills.

• Excellent attention to detail and accuracy in maintaining records and updating order information.

• Strong written and verbal English communication skills.

• Ability to follow up proactively with suppliers and internal stakeholders.

• Ability to manage multiple orders, suppliers, and deadlines simultaneously.

• Strong coordination and problem-solving skills, particularly when handling delayed shipments or supplier-related concerns.

• Comfortable working independently in a remote environment.

• Proficient with common productivity tools such as Microsoft Office, Google Workspace, email, spreadsheets, and online communication platforms.

• Reliable internet connection and suitable equipment for remote work.

• Must be available during German business hours and willing to work on holidays when required.