Purchasing Assistant

Assist the Purchasing Head in the procurement of the approved required/requested equipment, materials, goods, supplies and services for the company use and its projects.
*Responsible mainly for searching, inquiring, and canvassing equipment, materials, goods, supplies and services from different suppliers.
*Responsible for negotiating with local suppliers for the best price, payment terms, delivery and availability.
*Responsible for the preparation of purchase orders to selected suppliers for both local and international purchases.
*Sending the approved PO’s to local suppliers thru fax and making sure that it is confirmed “received”.
*Coordinate with the Accounting Department in regard to the required payment terms mostly if the suppliers require down payment.
*Maintains the filing system of the PO’s and its supporting documents until the full receipt of the goods, materials, services etc.
*Assist in the preparation and shipment of items/products.
Monitor order status from time to time based on the agreed delivery schedule.
*Review and monitor supplier's delivery against or PO’s.
*Notify project site service concerning delays.
*Resolve and monitor discrepancies on supplier’s deliveries.
*Handles and in-charge of safekeeping of the purchasing fund.
*Validate petty purchases and release of funds to staff who’s assigned on petty but immediate purchases.
*Review and resolve supplier invoice discrepancies.
*Prepares the reimbursement summary on a regular basis.
*Assist in the preparation of documents for items to be delivered and shipped.
*Prepare request for payment of the imported goods via air/sea freight including duties and taxes.
*Other relevant tasks which may be assigned by immediate superior from time to time.
Open for Fresh Graduate,
Engineering Undergrad.