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Purchasing Clerk

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Job Description - Purchasing Clerk

FILINVEST COMPANY: CRIMSON RESORT & SPA MACTAN

JOB SUMMARY: 

In accordance with the policies, procedure and standards of Chroma Hospitality, Inc. and Crimson Resort & Spa, Mactan, and under the supervision of the Purchasing Supervisor, the Purchasing Clerk is responsible in obtaining the best quality material and service at the right time in the most cost-effective manner.


JOB DESCRIPTION: 

  • Maintain system of ordering materials, supplies, and equipment in accordance with the purchasing policies and procedures.
  • Communicating with all department representatives for their request.
  • Coordinate with receiving clerk and supplier for any invoice problem and its resolution.
  • Create purchase orders for assigned purchase request in Business Central.
  • Confirm quantity, pricing, and availability of ordered items to awarded suppliers and ensure accuracy of all orders.
  • Follow-up suppliers for their quotations, undelivered orders or lack in delivery thru phone or email.
  • Work with accounts payable for new vendor set-up and unpaid invoices.
  • Coordinate with Cost controller for codes of new items under inventory.
  • Coordinate with Property custodian for codes of CAPEX items
  • Consistently search for new suppliers in the market.
  • Ensure that all suppliers have all the documents for accreditation.
  • Submit a weekly report for pending purchase request with its remarks to the purchasing manager.
  • Coordinate with requesting departments for all pending requests and update them of its status. Seek assistance in completing the details of the request to ensure a speedy process of their requests.
  • Weekly file delivered purchase order and accomplished purchase requests.
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